II.2.2) Additional CPV code(s)
15894210
II.2.3) Place of performance
NUTS code:
UKE
Main site or place of performance:
Horsforth Newlaithes Primary School, LS18 4PT
Broadgate Primary School, LS18 5AF
Ireland Wood Primary School , LS16 6BW
Burley Oaks Primary School, LS29 7EJ
Crossflatts Primary School, BD16 2EP
II.2.4) Description of the procurement
The Schools wish to be at the forefront of school catering and as such require a modern,
branded offer that reflects the leading trends in the industry.
At this time, the Schools wish to commence a catering contract, with a partner who shares
their vision for a customer-focused service that attracts the maximum number of students.
The meals that are to be provided must be appealing to customers, imaginative, provide
good value for money and be nutritionally balanced to encourage all students to make an
educated choice.
The Schools objectives for the new contract are as follows:-
A catering service that is well managed and requires minimal involvement from the
Schools management team.
A strong Contractor Area Manager who will develop and lead the team to deliver a
customer service focused offer and spend a substantial amount of time on site at the outset
to undertake this.
A Contractor who is proactive in their relationship management with the Schools.
Investment in the Schools Catering service through increased marketing in return for a
tenure of contract.
A higher number of students and staff using the facilities by providing a high quality,
affordable and nutritious meal.
A catering service that encourages students to take a heathy and balanced meal.
Food and drinks that look appetising and are attractively presented.
A hospitality service that will help showcase the Schools through events and to visitors.
A Contractor that adopts a flexible and proactive approach to all Schools activities.
A service that is professionally merchandised and marketed with discretion and to the
mutual benefit of the Schools and the Contractor.
A Contractor that operates using the optimum level of staffing.
Develops a community food provision that extends to staff, parents, visitors, and the
immediate neighbourhood and promotes food education for all stakeholders.
Is professionally marketed and promoted to the mutual benefit of the pupils, parents,
Schools, and contractor.
Demonstrates a flexible approach to all School activities and supports aspects of the
curriculum as appropriate, including positively contributing to the education of pupils about
food and nutrition.
Is managed by an organisation who works with the Schools in partnership to move the
service forward together.
Achieves best value and eliminates any subsidies as far as is realistically possible.
Tender Schedule
Publication of advert - November 12th 2021
Bidding companies to visit the schools November 22nd, 23rd, 24th 2021
Clarifications to admin@redboxcs.com by noon November 26th 2021
Deadline for return of tender responses 14th January 2022
Presentations by shortlisted Contractors
1st February 2022
Site visits or references may take place before Week commencing
Monday 7th February 2022
Contract awarded by Friday 11th February 2022
Mobilisation Meeting TBC
Contract Commencement 1st April, 1st August and 1st September 2022 ( variable start
dates)
Instructions to tenderers
Please read this entire document before completing your return.
The information disclosed in your response will be used for evaluation purposes, except if
otherwise indicated.
Please answer all appropriate questions and sign where specified. Clearly reference your
replies and any supporting documentation.
All answers must be fully completed even if you have previously submitted information. It
is not sufficient to cross refer to previous responses.
Do not submit sales or promotional material. This avoids waste and enables the evaluation
team to focus more objectively on tenderers' suitability.
Documents should be returned as hard (paper) copies via post or courier only.
The closing date for receipt of the completed tender responses is 12noon, Friday 14th
January 2022 One paper copy should be sent to:
Broadgate Primary School, North Broadgate Lane, Horsforth, Leeds, West Yorkshire, LS18
5AF
FAO: Lorna Sheard Business Manager
Documents should be placed in plain wrapping labelled only with "Catering Contract
Tender Response - Confidential". This should then be placed in an additional envelope
addressed for the attention of Lorna Sheard as stated above. It should also be labelled with
"Catering Contract Tender Response - Confidential".
None of the envelopes or wrapping containing the tender responses must bear any
reference to your organisation, the internal document can be branded. Failure to comply
with this will result in automatic disqualification from the tender process.
Once all compliant hard copies have been received, tenderers will be informed and
requested to send soft copies to admin@redboxcs.com. Please note that any electronic
copies received before the request for soft copies has been made will be discarded and could
result in disqualification from the tender process.
Site Visits to the Schools 22nd, 23rd, 24th November 2021
Visit to the Schools have been scheduled as follows:
Ireland Wood Primary School , 10.45 am arrive 22nd Nov 2021
Horsforth Newlaithes Primary, 12.15 pm arrive, 22nd Nov 2021
Broadgate Primary School, 10.45 am arrive, 23rd Nov 2021
Burley Oaks Primary School, 12.30 pm arrive, 23rd Nov 2021
Crossflatts Primary School, 11.15 am arrive , 24th Nov 2021
Salus House School , No visit , Possible January 2022
During the visit, tenderers will have the opportunity to briefly view the kitchen and service
area. Due to pandemic restrictions, it will only be possible for one member of your team to
attend the site visit; please adhere to this request. Please provide the name and DBS details
of the person attending for security purposes when confirming your intention to bid (on the
Form of Acknowledgement) Contractors are reminded NOT to direct any questions to
members of the catering team during the site visit.
General queries about the School and technical questions should be emailed to Red Box at
admin@redboxcs.com. All questions and answers will be circulated to all tenderers once the
visits are completed.
Presentation
1st February 2022 - TBC School
Short-listed organisations will be invited to present to representatives from the Schools. As
soon as the timings of presentations on 1st February 2022 have been confirmed it will be
communicated to all tendering organisations. Please ensure that you keep that day free for
presentations. An agenda will be provided nearer the time detailing how long you have and
the areas that you will be asked to present and discuss on. It will be a requirement of the
presentation that the Area or Operations Manager who will have direct responsibility for the
contract is present.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Pivot Academy Trust Contract is outstanding and not yet awarded.