II.2.3) Place of performance
NUTS code:
UKE
Main site or place of performance:
Longman's Hill Community Primary School
Barwic Parade Community Primary School
Selby Community Primary School
Carlton Primary School
Barlow C of E Primary School
Chapel Haddlesey Church of England Primary School
Burton Salmon Community Primary School
II.2.4) Description of the procurement
Tender Schedule
Issue of Invitation to Tender 2nd March 2022
Bidding Companies to Visit Sites Monday 21st and Wednesday 23rd March 2022
Clarification Deadline Friday 1st April 2022
Clarification Return Deadline * Wednesday 6th April 2022
Deadline for return of Tender Responses 11th April 2022 12 noon
Presentation by shortlisted bidders 10th May 2022, 11:30am, 12:45pm and 2pm- Location TBC as Barwic Parade Community Primary School
Reference site visits May 2022
Contract Awarded by End May 2022
Mobilisation Meeting June 2022 TBC
Contract Commencement 1st September 2022
*Please note there may be certain information that is unavailable by the deadline and anything that has not been identified may need to be included but caveated.
Please direct all tender queries to: -
Consultant Contacts:
Neil Meadows
Tel: 07837 202225
Liz Ellory-Hoare
Tel: 07927 385731
E-mail: admin@redboxcs.com
All questions raised will be logged and collated and written responses provided to all tendering organisations. The identity of tenderers raising any questions will remain confidential.
Any questions raised where the information is already included in the document will be identified with a page number to refer to.
Tender Schedule
Issue of Invitation to Tender 2nd March 2022
Bidding Companies to Visit Sites Monday 21st and Wednesday 23rd March 2022
Clarification Deadline Friday 1st April 2022
Clarification Return Deadline * Wednesday 6th April 2022
Deadline for return of Tender Responses 11th April 2022 12 noon
Presentation by shortlisted bidders 10th May 2022, 11:30am, 12:45pm and 2pm- Location TBC as Barwic Parade Community Primary School
Reference site visits May 2022
Contract Awarded by End May 2022
Mobilisation Meeting June 2022 TBC
Contract Commencement 1st September 2022
*Please note there may be certain information that is unavailable by the deadline and anything that has not been identified may need to be included but caveated.
Please direct all tender queries to: -
Consultant Contacts:
Neil Meadows
Tel: 07837 202225
Liz Ellory-Hoare
Tel: 07927 385731
E-mail: admin@redboxcs.com
All questions raised will be logged and collated and written responses provided to all tendering organisations. The identity of tenderers raising any questions will remain confidential.
Any questions raised where the information is already included in the document will be identified with a page number to refer to.
Tender Schedule
Issue of Invitation to Tender 2nd March 2022
Bidding Companies to Visit Sites Monday 21st and Wednesday 23rd March 2022
Clarification Deadline Friday 1st April 2022
Clarification Return Deadline * Wednesday 6th April 2022
Deadline for return of Tender Responses 11th April 2022 12 noon
Presentation by shortlisted bidders 10th May 2022, 11:30am, 12:45pm and 2pm- Location TBC as Barwic Parade Community Primary School
Reference site visits May 2022
Contract Awarded by End May 2022
Mobilisation Meeting June 2022 TBC
Contract Commencement 1st September 2022
*Please note there may be certain information that is unavailable by the deadline and anything that has not been identified may need to be included but caveated.
Please direct all tender queries to: -
Consultant Contacts:
Neil Meadows
Tel: 07837 202225
Liz Ellory-Hoare
Tel: 07927 385731
E-mail: admin@redboxcs.com
All questions raised will be logged and collated and written responses provided to all tendering organisations. The identity of tenderers raising any questions will remain confidential.
Any questions raised where the information is already included in the document will be identified with a page number to refer to.
The deadline for the return of tender responses is 12 noon Monday April 11th 2022. Soft copies of responses should be sent to All School Contacts above, you should also copy in admin@redboxcs.com for the lead consultant to pick up. These emails may be opened and acknowledged but no attachments will be opened or downloaded until after the tender response deadline. If files are too big and require a link, please use WeTransfer and allow for the download to remain live for at least 48 hours after the deadline to allow for non-working days.
Please complete the Form of Acknowledgement letter attached separately to indicate:
• Your receipt of the ITT documentation
• Your intention to submit a Tender response
• The person attending the site visit/s on 21st and 23rd March 2022
and return to Red Box Consultancy Services Limited at admin@redboxcs.com by 12 noon Friday 18th March 2022.
Site Visits to Selby Primary School Group
Time Date
Longman's Hill Community Primary School 10am Monday 21st March 2022
Barwic Parade Community Primary School 11am Monday 21st March 2022
Selby Community Primary School 12noon Monday 21st March 2022
Carlton Primary School 1pm Monday 21st March 2022
Barlow C of E Primary School 10am Wednesday 23rd March 2022
Chapel Haddlesey Church of England Primary School 11am Wednesday 23rd March 2022
Burton Salmon Community Primary School 12noon Wednesday 23rd March 2022
During the visit, tenderers will have the opportunity to view the service. It will only be possible for a maximum of two members of your team to attend the site visit; please adhere to this request. Please provide the name of the people attending, for security purposes, when confirming your intention to bid. During the visits it is essential that you do not ask the catering staff any questions. General queries about the School and technical questions should be emailed to Red Box at admin@redboxcs.com. All questions and answers will be circulated to all tenderers once the visits are completed.
Presentation for Short-listed Contractors
Tuesday 10th May 2022 11:30am
Please ensure that you keep this day free for presentations.
The shortlisted Contractors will have 45 minutes to deliver a presentation to the School. The agenda will be a short introduction - approximately 5 minutes, followed by a presentation of foods that the School would expect to see on the day-to-day menus - approximately 25 minutes, and then followed by questions and answers - approximately 15 minutes. There may also be additional areas the School want to discuss, and this will be detailed in the agenda sent out with the invitation for presentation email.
It will be a requirement of the presentation that the area or operations manager who would have direct responsibility for the contract is present.
Site Visits to Contractor Sites by Selby Primary Schools Group
By end of May 2022
The Schools may wish to visit the Contractor's sites. If so, this visit will form part of the evaluation of the shortlisted Contractor's responses. If it were not possible to visit a contractor's site due to distance or time constraints, then The School would wish to seek a telephone reference.
In the event site reference visits cannot take place then please have extra references, we are requesting ALL contracts currently operated by your proposed Area/Operations Manager, available for contact. We would appreciate contact details to include the telephone number and email address of two references at the site in case the initial contact is in self-isolation or away from work.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 possible one year extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All documents can be obtained by EOI via email to admin@redboxcs.comm.
The documents are available for issue and clarifications will be issued to all parties who complete a form of acknowledgement expressing the intention to bid.