Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
ESPO
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
UK
Contact person: Food, Communities and Technology Procurement Team
E-mail: tenders@espo.org
NUTS: UKF21
Internet address(es)
Main address: http://www.espo.org/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Local Authority Services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
376F_22 Library Stock
Reference number: 376F_22 (ProContract internal Ref. DN554020)
II.1.2) Main CPV code
22000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
ESPO intends to renew its existing framework covering the supply of library stock materials. The resulting framework will feature multiple suppliers, and will include categories of print books such as, adult and children's fiction and non-fiction books and reference material. Stock will generally be required to be supplied 'serviced', i.e. complete with stock labels, date stamps, RFID tags, etc.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
75 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Adult Stock
II.2.2) Additional CPV code(s)
22110000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This lot will include the following stock categories:
• Adult fiction
• Adult non-fiction
• Reference
Suppliers will be expected to be able to provide stock from within all of the above categories.
Stock will generally be required to be supplied 'serviced', i.e. complete with stock labels, date stamps, RFID tags, etc.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
The framework agreement has the option to extend for up to a further 24 months. The total value stated in Section II.1.7 includes the option period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - Children's Stock
II.2.2) Additional CPV code(s)
22110000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This lot will include the following stock categories:
• Children's fiction
• Children's non-fiction
Suppliers will be expected to be able to provide stock from within both of the above categories.
Stock will generally be required to be supplied 'serviced', i.e. complete with stock labels, date stamps, RFID tags, etc.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
The framework agreement has the option to extend for up to a further 24 months. The total value stated in Section II.1.7 includes the option period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 - Combined Children's and Adult Stock
II.2.2) Additional CPV code(s)
22110000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This lot will include the following stock categories:
• Adult fiction
• Adult non-fiction
• Reference
• Children's fiction
• Children's non-fiction
Suppliers will be expected to be able to provide stock from within both of the above categories.
Stock will generally be required to be supplied 'serviced', i.e. complete with stock labels, date stamps, RFID tags, etc.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Quality criterion: Social Value
/ Weighting: 30
Price
/ Weighting:
10
II.2.11) Information about options
Options:
Yes
Description of options:
The framework agreement has the option to extend for up to a further 24 months. The total value stated in Section II.1.7 includes the option period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-025887
Section V: Award of contract
Lot No: 1
Title: Lot 1 - Adult Stock
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/02/2022
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Askews and Holts Library Services Ltd
218-222 North Road
Preston, Lancashire, PR1 1SY
UK
NUTS: UKD4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
A .T. Little & Sons Ltd T/A Browns Books
22-28 George Street
Kingston upon Hull, North Yorkshire, HU1 3AP
UK
NUTS: UKE11
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
James Bennett Pty Limited
Unit 3, 114 Old Pittwater Road
Brookvale, NSW, Australia, 2100
AU
NUTS: AU
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Peters Limited
120 Bromsgrove Street
Birmingham, B5 6RJ
UK
NUTS: UKG31
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Ryefield Investments Limited
175 Pield Heath Road
Uxbridge, Middlesex, UB8 3NL
UK
NUTS: UKI74
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 41 250 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Lot 2 - Children's Stock
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/02/2022
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Askews and Holts Library Services Ltd
218-222 North Road
Preston, Lancashire, PR1 1SY
UK
NUTS: UKD4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
A .T. Little & Sons Ltd T/A Browns Books
22-28 George Street
Kingston upon Hull, North Yorkshire, HU1 3AP
UK
NUTS: UKE11
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
James Bennett Pty Limited
Unit 3, 114 Old Pittwater Road
Brookvale, NSW, Australia, 2100
AU
NUTS: AU
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Peters Limited
120 Bromsgrove Street
Birmingham, B5 6RJ
UK
NUTS: UKG31
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Ryefield Investments Limited
175 Pield Heath Road
Uxbridge, Middlesex, UB8 3NL
UK
NUTS: UKI74
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 26 250 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Lot 3 - Combined Children's and Adult Stock
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/02/2022
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Askews and Holts Library Services Ltd
218-222 North Road
Preston, Lancashire, PR1 1SY
UK
NUTS: UKD4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
A .T. Little & Sons Ltd T/A Browns Books
22-28 George Street
Kingston upon Hull, North Yorkshire, HU1 3AP
UK
NUTS: UKE11
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
James Bennett Pty Limited
Unit 3, 114 Old Pittwater Road
Brookvale, NSW, Australia, 2100
AU
NUTS: AU
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Peters Limited
120 Bromsgrove Street
Birmingham, B5 6RJ
UK
NUTS: UKG31
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Ryefield Investments Limited
175 Pield Heath Road
Uxbridge, Middlesex, UB8 3NL
UK
NUTS: UKI74
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 7 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.
ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.
Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only.
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
VI.4) Procedures for review
VI.4.1) Review body
The Royal Court of Justice
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
VI.5) Date of dispatch of this notice
09/03/2022