Modification notice

Modification of a contract/concession during its term

Section I: Contracting entity

I.1) Name and addresses

Section II: Object

II.1) Scope of the procurement

II.2) Description

Section IV: Procedure

IV.2) Administrative information

Section V: Award of contract/concession

Contract No: NPS-FOOD-0084-18

Title: Framework Agreement for the Supply and Distribution of Alcoholic & Associated Beverages

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

14/09/2018

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: Yes

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.4) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot: /concession: 4 000 000.00  GBP

Section VI: Complementary information

VI.3) Additional information

(WA Ref:118893)

VI.4) Procedures for review

VI.5) Date of dispatch of this notice

10/03/2022

Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

VII.1.1) Main CPV code

24322500

VII.1.2) Additional CPV code(s)

15910000

15961000

15961100

15941000

15940000

15930000

15911100

VII.1.3) Place of performance

NUTS code:

UKL

Main site or place of performance:

Multiple sites across Wales

VII.1.4) Description of the procurement

The key objective of this procurement process is to secure the supply and distribution of alcoholic and associated beverages that offers

Organisations value for money and added value in the goods and associated services being provided. In order to do this, the requirements

have been split into four (4) separate lots.

VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months: 72

VII.1.6) Information on value of the contract/lot/concession (excluding VAT)

Total value of the procurement: 4 000 000.00 GBP

The contract/concession has been awarded to a group of economic operators: Yes

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.2) Information about modifications

VII.2.1) Description of the modifications

The National Procurement Service (NPS Wales) novated control of this framework agreement to Newport City Council in December of 2021 during the Covid19 pandemic.

Since the Covid19 pandemic began, the framework agreement has not been fully utilised by its participating members mainly due to the large periods of time where hospitality venues were prohibited from opening throughout the course of the pandemic, and when they were allowed to open, there were restrictions on the number of customers allowed into venues.

The reduction in usage has therefore had a detrimental impact on the supply chain and made it extremely difficult to predict the future requirements of the framework Agreement.

Due to current market conditions, the Council and framework participants have taken the decision to extend the framework agreement for a period of up to 24 months. It is envisaged that the extension period will allow the market time to stablise prior to undertaking a new collaborative tender process for this provision. If it is found that the market stabilises sooner then the group may take the decision to undertake a new tender exercise earlier.

The modification will not change the overall nature of the framework agreement, as the contractors will still be supplying the same goods to the same sites as per the origianl award.

VII.2.2) Reasons for modification

Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee

Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

The Covid19 Pandemic has been an unprecedented time for the Council, framework participants and the supply chain and its effects have forced considerable change and unpredictability for all concerned. Events such as lockdowns, releasing of restrictions, the opening and closing of venues have all created uncertainty and fluctuations in the market. This means that until the market fully stabilises, that it is difficult for the Council and framework participants to fully predict its requirements moving forward and therefore for suppliers to price and tender accordingly.

VII.2.3) Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)

Value excluding VAT: 4 000 000.00 Currency: GBP

Total contract value after the modifications

Value excluding VAT: 4 000 000.00 Currency: GBP