Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Buckinghamshire and Milton Keynes Fire Authority
Headquarters, Stocklake
Aylesbury
HP20 1BD
UK
Contact person: Procurement Manager
E-mail: rondasmith@bucksfire.gov.uk
NUTS: UKJ13
Internet address(es)
Main address: www.bucksfire.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Planned and Reactive Maintenance Services for Heating, Ventilation and Air Conditioning
Reference number: PRO-332 - 000273
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
Buckinghamshire and Milton Keynes Fire Authority (BMKFA) (the contracting Authority) wish to appoint a single Service Provider to provide the complete HVAC services detailed in the specification of requirements for Buckinghamshire Fire and Rescue Service. The Contracting Authority’s service delivery is managed through its Headquarters facilities department, based at Aylesbury, Buckinghamshire, across 19 sites within the county of Buckinghamshire and Milton Keynes. The successful bidder will also be provided with access to bid for future capital project opportunities that may arise during the contract term, which fall within the area of service expertise contained within the specification.The successful bidder will be required to provide a range of services to maintain the Authority’s Pre-Planned maintenance services along with the Reactive maintenance services for all the HVAC requirements detailed within the Specification of Requirement.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
335 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50710000
50720000
50730000
II.2.3) Place of performance
NUTS code:
UKJ13
Main site or place of performance:
County of Buckinghamshire and Milton Keynes
II.2.4) Description of the procurement
Buckinghamshire and Milton Keynes Fire Authority (BMKFA) (the contracting Authority) wish to appoint a single Service Provider to provide the complete HVAC services detailed in the specification of requirements for Buckinghamshire Fire and Rescue Service. The Contracting Authority’s service delivery is managed through its Headquarters facilities department, based at Aylesbury, Buckinghamshire, across 19 sites within the county of Buckinghamshire and Milton Keynes. The successful bidder will also be provided with access to bid for future capital project opportunities that may arise during the contract term, which fall within the area of service expertise contained within the specification.The successful bidder will be required to provide a range of services to maintain the Authority’s Pre-Planned maintenance services along with the Reactive maintenance services for all the HVAC requirements detailed within the Specification of Requirement. Bidders will be expected to demonstrate experience of a combination of wet and dry HVAC systems across multiple sites, including HVAC systems fuelled by Gas, LPG or Heating oil (Kerosene)Bidders are recommended to attend the 4 days of site visits, which will take place on the 6th, 7th, 8th, and 9th of December 2021. Full details of the four days of site visits are contained within the tender documents. The contract is expected to be awarded by February 2022 with a service commencement date of 01 April 2022. The initial contract term is for 3 years with an option to extend a further 24 months.The average annual value of the contract is estimated to be £67k, with an estimated total contract value of £335k for the possible full term of up to 5 years. The annual value consists of pre planned maintenance and reactive maintenance. Bidders wishing to participate in this tender opportunity must register on the Authority’s e-procurement portal to express an interest and access the tender documents, via the following link:https://in-tendhost.co.uk/bucksfire/aspx/Home
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-028679
Section V: Award of contract
Contract No: 000273
Title: Planned and Reactive Maintenance of Heating, Ventilation and Air Conditioning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/03/2022
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Tencer Ltd
1820959
Unit 14 -15 Lincolns Park Business Centre, Lincoln Road, Cressex Business Park,
High Wycombe
HP12 3RD
UK
NUTS: UKJ13
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 335 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Buckinghamshire and Milton Keynes Fire Authority
Headquarters, Stocklake
Aylesbury
HP20 1BD
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
10/03/2022