II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement
Places for People Group (PfP) require an accurate, reliable and effective fleet management and administration service for its existing UK fleet, including cars, light commercial vehicles (LCVs), electric vehicles, accident management, daily hire, grey fleet and services supplied under the contract.
Overview of services to be supplied but not limited to:
•The management and administration to ensure compliance with all legal, routine, administrative and good practice requirements of the entire PfP fleet.
•In acceptable circumstances of owned or alternatively funded vehicles.
•A robust and efficient out of hours provision required to return business critical vehicles to operational use within a limited timescale.
•The supply and funding of contract hire vehicles, as required, with or without maintenance.
•To recommend conversion and telematic providers as and when required. There may also be a requirement to assist in the selection of appointing conversion and telematics provider(s).
•A customer structure recorded against the fleet which includes (but not limited to) drivers, operational contacts, line managers/business managers, finance contacts, codes, human resources contacts and divisional contacts etc.
•Transfer of existing leases, handover arrangements as required.
•Liaison with existing contract hire company, for example, key for key swap (vehicle transitions).
•The setting up and maintenance of PfP’s fleet records and the payment and re-billing of vehicle charges for the existing fleet.
•The provision of a PfP Drivers Helpdesk to be available 24 hour out of hour’s service.
•Management Information Reporting.
•Bill on the 1st day of month with a company payroll report.
II.2.5) Award criteria
Criteria below:
Quality criterion: Criterion 1
/ Weighting: 100
Price
/ Weighting:
0
II.2.6) Estimated value
Value excluding VAT:
5 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: Yes
Description of renewals:
The Contracting Authority has an option to extend the duration of the agreement by two further periods of 24 months in accordance with the terms set out in the framework agreement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Contracting Authority has an option to extend the duration of the agreement by two further periods of 24 months in accordance with the terms set out in the framework agreement.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No