Contract notice
Section I: Contracting
authority
I.1) Name and addresses
National Heritage Memorial Fund
International House, St Katharines Way
London
E1W 1UN
UK
Contact person: Rob Hickmott
E-mail: Rob.Hickmott@heritagefund.org.uk
NUTS: UK
Internet address(es)
Main address: https://www.heritagefund.org.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://www.heritagefund.org.uk/sites/default/files/itt_laptops_nhmf_march_2022_upload.pdf
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.heritagefund.org.uk/sites/default/files/itt_laptops_nhmf_march_2022_upload.pdf
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: Lottery Distributor
I.5) Main activity
Other: Lottery Distribution
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Surface Pro Computer Refresh
Reference number: NHMF 310
II.1.2) Main CPV code
30210000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Implementation of 3 year program to refresh all computer devices across the organisation. 360 computer devices will be replaced in a phased rollout. The enhanced devices will fully enable hybrid working, and will give end users greater computing capability, whilst closely aligning with the green impact scheme.
II.1.5) Estimated total value
Value excluding VAT:
485 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
To enabled continued end-user integration with our corporate IT systems and applications, our end user computing devices need to be regularly replaced to keep up with industry standards. Whilst our current devices have served us well in moving fully to a cloud computing set-up, we are starting to see that the specification of those devices needs to be enhanced to enabled a continued hybrid way of working. With our corporate IT approach aligning to Microsoft service and product offerings, the new Microsoft Surface 8 matches and delivers all of the enhancements needed to match new hybrid corporate ways of working.
Requirements
The following equipment will be required:
• 360 Microsoft Surface Pro 8 i7 processor with 16 GB RAM, and 256 GB Hard drive space
• 360 Microsoft Surface Pro 8 Keyboard\\\\\\\\\\\\\\\\Covers English\\\\\\\\\\\\\\\\UK configuration
• 360 Microsoft Surface Pro 8 Pens
• Continued Support with a provider
• Available to hold stock & Partial Ship until end of project (Nov '22).
• Access to Software trials and device evaluations (short-term device loans)
• Trade in options on old devices
• Replacement Surface immediately upon request without waiting for return of defective unit
• Free shipping,
• 60-day returns for Surface for Business devices.
• 5 Virtual trainings events
• Customized out-of-box experience of preconfigured apps and settings, and then deploy to employee devices via the cloud.
• Free deployment support
• 90 days free support with issues
All bidders are required to adhere to all appropriate regulations and guidelines on the collection, storage, transmission and destruction of personal data (MRS/SRA, Data Protection Act 1998: Guidelines for Social Research, April 2013).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
485 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 2
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
Replenishment programme brought forward because of world events.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/04/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
04/06/2022
IV.2.7) Conditions for opening of tenders
Date:
04/04/2022
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
18/03/2022