Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons
Westminster
LONDON
SW1A0AA
UK
Contact person: Parliamentary Procurement & Commercial Service (PPCS)
Telephone: +44 2072193801
E-mail: ppcs@parliament.uk
NUTS: UKI32
Internet address(es)
Main address: www.parliament.uk
Address of the buyer profile: https://in-tendhost.co.uk/parliamentuk/aspx/BuyerProfiles
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
http://in-tendhost.co.uk/parliamentuk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://in-tendhost.co.uk/parliamentuk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Library Discovery Service or Federated Searching Solution for the House of Commons and House of Lords
Reference number: PI1301578
II.1.2) Main CPV code
72500000
II.1.3) Type of contract
Services
II.1.4) Short description
The House of Commons Library and the House of Lords Library are seeking to procure a Library Discovery Service or Federated Searching Solution to search and access their subscription services for initial 3 years with option to extend for further 2 x 12 months. The two Libraries are distinct and separate organisations, each with its own user base. The two Libraries coordinate their collections to maximise taxpayer's value for money. The
Authority's Libraries require a search tool that allows users to search across print and online content in a location with ability to access subscribed contents or be signposted directly.
The Authority's Library is interested in a solution with the following but not limited to these functionalities:
· Indexing of the Commons Library local collections (library catalogue), consisting of around 230,000 titles.
· Access to a central index (or equivalent federated searching index coverage) where electronic and print journals (around 165 subscribed journal titles plus others contained in a small number of subscription databases) can be searched at article level.
Further details can be found in the Statement of Requirement on our InTend eSourcing portal.
II.1.5) Estimated total value
Value excluding VAT:
270 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1: PI1301578-L1 The House of Lords\nLot 2: PI1301578-L2 The House of Commons
II.2) Description
Lot No: 1
II.2.1) Title
PI1301578-L21: Library Discovery Service or a Federated Searching Solution for the House of Lords
II.2.2) Additional CPV code(s)
72500000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
UK Parliament, Westminster, London SW1A 0AA
II.2.4) Description of the procurement
The House of Lords Library is interested in a solution with the following functionalities:
· Indexing of the Lords Library local collections (library catalogue), consisting of around 230,000 titles.
· Access to a central index (or equivalent federated searching index coverage) where electronic and print journals (around 165 subscribed journal titles plus others contained in a small number of subscription databases) can be searched at article level
· A knowledge base for e-journals and e-books, including ability to produce an A-Z browsing tool for journals
Further details can be found in the Statement of Requirement.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Requirements
/ Weighting: 60%
Cost criterion: Pricing
/ Weighting: 40%
II.2.6) Estimated value
Value excluding VAT:
120 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Optional extension of further 2 x 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Additional can be obtained by registering on Intend eSourcing Portal
http://in-tendhost.co.uk/parliamentuk/
Lot No: 2
II.2.1) Title
PI1301578-L2: Library Discovery Service or a Federated Searching Solution for the House of Commons
II.2.2) Additional CPV code(s)
72500000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
UK Parliament, Westminster, London SW1A 0AA
II.2.4) Description of the procurement
The House of Commons Library is interested in a solution with the following functionalities:
· Indexing of the Commons Library local collections (library catalogue), consisting of around 230,000 titles.
· Access to a central index (or equivalent federated searching index coverage) where electronic and print journals (around 165 subscribed journal titles plus others contained in a small number of subscription databases) can be searched at article level
Further details can be found in the Statement of Requirement on our InTend eSourcing portal.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Criterial
/ Weighting: 60%
Price
/ Weighting:
40%
II.2.6) Estimated value
Value excluding VAT:
150 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Optional further extension of 2 x 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Additional information can be obtained by registering for expression of interest on our InTend eSourcing portal
http://in-tendhost.co.uk/parliamentuk/
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/04/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
25/04/2022
Local time: 13:00
Place:
http://in-tendhost.co.uk/parliamentuk/
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
Strand
London
UK
VI.5) Date of dispatch of this notice
21/03/2022