Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Poplar HARCA
155 East India Dock Rd
London
E14 6DA
UK
Contact person: Ana Mae Contreras-Ramirez
Telephone: +44 8000351991
E-mail: ana.ramirez@poplarharca.co.uk
NUTS: UK
Internet address(es)
Main address: https://www.poplarharca.co.uk/
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43025
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.poplarharca.co.uk/get-involved/community-centres/cleaning-tender/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.poplarharca.co.uk/get-involved/community-centres/cleaning-tender/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Poplar HARCA Cleaning Tender
II.1.2) Main CPV code
90911200
II.1.3) Type of contract
Services
II.1.4) Short description
Poplar HARCA requires a cleaning contractor predominantly for its community buildings but also other buildings owned or managed by
Poplar HARCA. The services include (but are not limited to):
- cleaning of the inside of community buildings and possibly other buildings;
-some non-regular and emergency cleaning (if required);
- provision of all cleaning materials, equipment and chemicals necessary to meet the standards of cleanliness required;
- provision of consumables;
- window cleaning;
- washroom services;
II.1.5) Estimated total value
Value excluding VAT:
612 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKI42
Main site or place of performance:
Poplar in Tower Hamlets, East London
II.2.4) Description of the procurement
Poplar HARCA requires a cleaning contractor predominantly for its community buildings but also other buildings owned or managed by
Poplar HARCA. The services include (but are not limited to):
- cleaning of the inside of community buildings and possibly other buildings;
- some non-regular and emergency cleaning (if required);
- provision of all cleaning materials, equipment and chemicals necessary to meet the standards of cleanliness required;
- provision of consumables;
- window cleaning;
- washroom services;
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
612 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Annually after the initial three-year contract has elapsed.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Possible variation to add buildings currently in process of building completion
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract is for 3 years and approximate value per year is GBP204000.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/05/2022
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
30/05/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
(MT Ref:225104)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Poplar HARCA will incorporate a minimum 10 day standstill period at the point information on the award of the contract is communicated to tenderers by way of a standstill letter. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the Regulations to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
22/03/2022