Contract notice
Section I: Contracting
authority
I.1) Name and addresses
LHC for the Scottish Procurement Alliance (SPA)
6 Deer Park Avenue
Livingston
EH54 8AF
UK
Contact person: Waleed Sajjid
Telephone: +44 1506894395
E-mail: procurement@lhc.gov.uk
NUTS: UKM
Internet address(es)
Main address: http://www.scottishprocurement.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16123
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert?advertId=c6ae4f71-be59-ec11-810e-005056b64545&fromProjectDashboard=True
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert?advertId=c6ae4f71-be59-ec11-810e-005056b64545&fromProjectDashboard=True
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Public Sector Framework Provider
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Manufacture and Supply of Domestic Kitchens and Associated Products
Reference number: K7
II.1.2) Main CPV code
39141400
II.1.3) Type of contract
Supplies
II.1.4) Short description
This opportunity is a national framework listed by LHC on behalf of:
Scottish Procurement Alliance (SPA)
LHC
Consortium Procurement Construction (CPC)
Welsh Procurement Alliance (WPA)
South West Procurement Alliance (SWPA)
LHC/SPA is seeking interest from suitable organisations for our Manufacture and Supply of Domestic Kitchens and Associated Products (K7)
This procurement exercise is to establish a replacement to our successful K6 - Kitchen Supply framework. the scope of this framework will be the manufacture and supply of high quality domestic kitchens, worktops, and associated products which should be suitable for use in both public sector housing and non-housing buildings throughout England, Wales and Scotland.
Building on our existing K6 framework, with K7 we are focusing on enhancing the supply of affordable and quality kitchen ranges including, inclusive (disability) ranges.
The framework is based on manufacture and supply only, there is no installation element expected to be delivered through this framework.
The framework is to be tendered under 2 lots:
Lot 1: Domestic Kitchens
Lot 2: Domestic Kitchens - Supported Businesses
For the Scotland region only, LHC have introduced a Lot 2. The requirement of Lot 2 is identical to that as set out in Lot 1; however this lot is reserved for bidders who are considered a Supported Business.
This reservation is being implemented by LHC in accordance with Regulation 21 of the Public Contracts (Scotland) Regulations 2015.
In accordance with the Public Contracts (Scotland) Regulations 2015, a supported business is considered to be an economic operator whose main aim is the social and professional integration of disabled or disadvantaged persons and where at least 30% of the employees of the economic operator are disabled or disadvantaged persons.
For clarity, only organisations that are classified as a supported business will be able to bid for Lot 2, and this will be for delivery within the Scotland region only.
All other bidders should apply under Lot 1.
Please note as part of the bid assessment process LHC intend to carry out a scored factory visit at the main manufacturing location for the products that will be supplied by the bidder for this framework. During the tender period organisations that express their intention to bid for this opportunity will be requested the details of their factory location to enable LHC to plan the number and locations of likely factory visits to be carried out.
II.1.5) Estimated total value
Value excluding VAT:
6 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for one lot only
II.2) Description
Lot No: 1
II.2.1) Title
Domestic Kitchens - Standard lot
II.2.2) Additional CPV code(s)
39141000
39141400
39221000
39220000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Bidders will need to be able to provide a high level of service to undertake surveys, provide advice and guidance to clients, provide product design information, and quotation at pre supply phase of all kitchen cabinets, worktops, and associated products.
Bidders will be required to provide a range of kitchen units, worktops, taps, sinks, handles, and associated kitchen products. A three-tier banding of kitchen units and associated products will be implemented as Affordable, Premium, and Luxury ranges, reflecting different cost points of the products and taking into consideration that premium and luxury kitchens may have additional style options such as cornice, pelmets, under cupboard lighting, soft closers, colour matched units, additional storage solutions etc.
Bidders will be required to demonstrate their ability to provide all 3 quality ranges in a variety of door finishes and styles, with a fixed pricing for all styles under each quality range.
In addition to the standard kitchens, where available Bidders will be able to supply a range of inclusive kitchens (disability range) for tenants with additional needs. These adaptions will include worktop adaptions, wall units with variable height access, base units for wheelchair entry and white goods that are user friendly for tenants with additional needs.
Where available, Bidders will be able to offer a range of white goods and cooking equipment (hobs and ovens) in line with relative energy efficiency rating system introduced on 01/03/2021, these are to be of a reputable brand also with the availability of parts in the event of repair.
In addition to the supply of kitchens, if requested bidders also need to be able to provide support services to clients using the framework:
-Survey, design and advice services
-Mood boards and sample products to aid tenant design selection
-Assistance with tenant design choice sessions
-User guide for materials
-Quotations
II.2.5) Award criteria
Criteria below:
Quality criterion: General Quality
/ Weighting: 30
Quality criterion: Factory Visits
/ Weighting: 15
Quality criterion: LHC's Lifetime Value Questions
/ Weighting: 15
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LHC will appoint up to 6 organisations within this lot to ensure Clients should have adequate service coverage within each
region. Refer to the ITT overview document for full details of the regional areas.
LHC reserves the right to appoint additional companies to this lot to ensure effective coverage, good regional representation of appointed companies and sufficient competition.
Lot No: 2
II.2.1) Title
Domestic Kitchens - Supported Businesses
II.2.2) Additional CPV code(s)
39141000
39141400
39221000
39220000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
For the Scotland region only, LHC have introduced a Lot 2.
The requirement is identical to that as set out in Lot 1; however this lot is reserved for bidders who are considered a Supported Business.
This reservation is being implemented by LHC in accordance with Regulation 21 of the Public Contracts (Scotland) Regulations 2016.
In accordance with the Public Contracts (Scotland) Regulations 2016 a supported business is considered to be an economic operator whose main aim is the social and professional integration of disabled or disadvantaged persons and where at least 30% of the employees of the economic operator are disabled or disadvantaged persons
II.2.5) Award criteria
Criteria below:
Quality criterion: General Quality
/ Weighting: 30
Quality criterion: Factory Visits
/ Weighting: 15
Quality criterion: LHC's Lifetime Values Questions
/ Weighting: 15
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LHC will appoint up to 6 organisations within this lot to ensure Clients should have adequate service coverage within each
region. Refer to the ITT overview document for full details of the regional areas.
LHC reserves the right to appoint additional companies to this lot to ensure effective coverage, good regional representation of appointed companies and sufficient competition.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Health and Safety
Bidder must hold a UKAS (or equivalent), accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum
Environmental Management
UKAS (or equivalent) accredited independent third-party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.
Quality Management
UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent)
Evidence of Compliance with Equality Act 2010
Bidders will be required to evidence through a number of confirmatory statements they are compliant with the Equality Act 2010 and have measures in place to promote equality and diversity within their organisation.
Minimum warranty
Kitchen Cabinets / Carcass: 10 Years
Doors & Drawer Fronts : 5 Years
Ironmongery & Accessories :5 Years
Worktops : 10 Years
III.1.2) Economic and financial standing
List and brief description of selection criteria:
TURNOVER
Minimum average annual turnover requirement (over 4 previous years trading) for each lot is 300,000 GBP.
INSURANCE REQUIREMENTS
Employers (Compulsory) Liability Insurance 5,000,000 GBP
Public Liability Insurance 5,000,000 GBP
Product Liability Insurance 1,000,000 GBP
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As part of it's monitoring of the performance of projects delivered through this framework, following completion of each project LHC/SPA will require the relevant appointed company to provide project performance data based on a standardised set of key performance metrics.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 6
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-030905
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/05/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
19/05/2022
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
LHC is a joint committee of local authorities acting as a central purchasing body on behalf of Scottish Procurement Alliance. Thanks to their ongoing and collective feedback and input into the development of this framework and given the reach and scale of their portfolio, the framework is both designed and anticipated to support the vast majority of requirements. Consequently, other contracting authorities that were not specifically consulted in the development of this framework may nevertheless also deem the framework to offer a value for money procurement solution for their own requirements and may also use the framework.
As of the date of publication of this notice our frameworks may be used by all contracting authorities in Scotland as defined by the Public Contracts (Scotland) Regulations 2015 and as listed on https:// www.scottishprocurement.scot/who-we-work-with/, including, but not limited to Registered social landlords (RSL's), tenant management organisations (TMOs) and arm’s length management organisations (ALMOs), local authorities and any subsidiaries and joint-venture vehicles of those local authorities, health authorities, councils, boards and trusts, publicly funded schools, universities and further education establishments, colleges, police forces, fire and rescue services or registered charities.
Bidders must beware that LHC clients may add community benefit requirements in their call-off contracts from this
framework including but not limited to:
- to generate employment and training opportunities for priority groups;
- vocational training;
- to up-skill the existing workforce;
- equality and diversity initiatives;
- to make sub-contracting opportunities available to SMEs, the third sector and supported businesses;
- supply-chain development activity;
- to build capacity in community organisations;
- educational support initiatives.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
As this is a tender for the establishment of a framework this is not appropriate but may be included in call off contracts.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As a not-for-profit organisation, any surplus generated over the financial year is re-distributed into SPA’s Community Benefit Fund.
SPA’s Executive Board members are eligible to apply for a portion of the fund each year to use for projects for their local community.
We work in partnership with Lintel Trust who manage the fund and support Executive Board members in their delivery of community
benefit projects, including sourcing match funding. Projects and causes must meet specific criteria determined by partners to ensure the Fund is used to support local needs and communities.
(SC Ref:686333)
VI.4) Procedures for review
VI.4.1) Review body
Livingston Sheriff Court and Justice of the Peace Court
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
UK
Internet address(es)
URL: https://www.lhc.gov.uk/
VI.4.2) Body responsible for mediation procedures
Livingston Sheriff Court and Justice of the Peace Court
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
UK
VI.5) Date of dispatch of this notice
22/03/2022