Social and other specific services – public contracts
Contract award notice
Section I: Contracting
authority
I.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
UK
Contact person: Hannah Dobby
Telephone: +44 1314693536
E-mail: hannah.dobby@edinburgh.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.edinburgh.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Temporary Accommodation & Associated Services Flexible Purchasing System
Reference number: CT0627
II.1.2) Main CPV code
85300000
II.1.3) Type of contract
Services
II.1.4) Short description
The City of Edinburgh Council is looking to establish a flexible purchasing system for temporary accommodation, this will be a long-term opportunity with the aim to increase Edinburgh’s capacity for temporary accommodation. The Council require accommodation and associated services which are tailored to resident’s needs, can adapt by flexing capacity whilst having a focus on value for money and allows continued change and improvement.
The purchasing system will comprise of the following Categories;
Category 1 - Temporary Accommodation with Access to Visiting Support.
(Private Rented Accommodation, Home Share & Shared House)
Category 2 - Temporary Accommodation with Residential Support.
(Supported Lodgings & Shared House inclusive of Support)
Category 3 - Emergency Accommodation with Access to Visiting Support.
Category 4 - Associated Services.
Please note, providers will not be required to have a property currently available to engage with the opportunity - unless applying for Category 3.
The Council will be using the PCS-Tender online portal to run and manage the opportunity, and as such strongly encourage interested potential providers to attend training on the operation of the purchasing system and PCS-T.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
430 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Temporary Accommodation with Access to Visiting Support
II.2.2) Additional CPV code(s)
85310000
85311000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
Providers will be required to provide accommodation and property management only. Which should allow access to visiting support services if required by residents.
This category is designed to provide accommodation, through various types of accommodation to households who are assessed as homeless.
Sub-Categories will be used to further detail the requirements for the specific types of accommodation. Temporary Accommodation which the Council has an immediate need for (please see individual specifications for more information);
- Private Rented Accommodation
- Home Share
- Shared House (preferred Shared House Accommodation would be self-contained flats within a block).
There may be further sub-categories added at a later date, this will be clearly communicated and operated in line with the Council's requirements and preferred forms of accommodation.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please see Bidder Guidance Document for more information on the operation of the Purchasing System and how to apply.
Lot No: 2
II.2.1) Title
Temporary Accommodation with Residential Support
II.2.2) Additional CPV code(s)
85310000
85311000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
This category is designed to provide accommodation with access to residential support. The level of support required may vary per sub-category.
Sub-Categories will be used to further detail the accommodation and support requirements for each method of delivery. Temporary Accommodation which the Council has an immediate need for (please see individual specifications for more information);
- Supported Lodgings
- Shared House inclusive of Support
Accommodation with Residential Support will be appropriate for the general homeless population, however some requirements may also require highly specialised support, for specific groups of service users such as;
- age specific
- sex specific
- substance misuse
- domestic abuse experienced
- providers may stipulate if offering a specialised service, which will only be agreed by the Council if required.
There may be further sub-categories added in future, this will be clearly communicated and operated in line with the Council's requirements and preferred forms of accommodation.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please see Bidder Guidance Document for more information on the operation of the Purchasing System and how to apply.
Lot No: 3
II.2.1) Title
Emergency Accommodation with Access to Visiting Support
II.2.2) Additional CPV code(s)
85310000
85311000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
Where possible, preferred temporary accommodation is self contained for each household or if in shared accommodation has access to facilities such as laundry and kitchen. If there is not enough accommodation to meet demand in Category 1 or Category 2, the Council will seek to procure emergency accommodation. This would be suitable for B+Bs, Guest Houses and Hotels who are able to make a number of rooms or their whole property available for a period of time or on an ad hoc basis as agreed with the Council.
Due to the nature of this requirement, providers must have a property identified in order to apply for this Category.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please see Bidder Guidance Document for more information on the operation of the Purchasing System and how to apply.
Lot No: 4
II.2.1) Title
Housing Support, Advice and Support Services
II.2.2) Additional CPV code(s)
85310000
85311000
85312000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
This will encompass a range of support services to those currently residing in Temporary Accommodation or threatened by homelessness. The requirement is mainly for support and advice services however may include elements of accommodation.
Future opportunities may include but are not limited to:
- Homelessness Prevention
- Visiting Housing Support
- Advice and Information
- Support and Advocacy
Support will be appropriate for the general homeless population, however some future requirements may also require highly specialised support for specific groups of service users, such as:
- Domestic Abuse experienced residents
- Adults
- Children
- substance misuse
- those of BAME backgrounds
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please see Bidder Guidance Document for more information on the operation of the Purchasing System and how to apply.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Procedure involving negotiations
IV.1.10) Identification of the national rules applicable to the procedure:
Information about national procedures is available at: (URL)
https://www.legislation.gov.uk/ssi/2015/446/contents/made
IV.1.11) Main features of the award procedure:
Category 1 - 20% quality, 80% cost
Category 2 - 40% quality, 60% cost
Category 3 - 20% quality, 80% cost
Category 4 - 40 - 70% quality, 60 - 30% cost (dependent on requirement)
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-011947
Section V: Award of contract
Lot No: 1
Title: Temporary Accommodation with Access to Visiting Support
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/12/2021
V.2.2) Information about tenders
Number of tenders received: 34
Number of tenders received from SMEs: 31
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 34
Number of tenders received by electronic means: 34
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
3A Solutions Ltd trading as Maple Leaf Group
64 Vicar Lane
Bradford
BD1 5AH
UK
Telephone: +44 7970112677
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Ardblair Guest House
1 Duddingston Crescent
Edinburgh
eh15 3as
UK
Telephone: +44 1316203081
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
MS Properties (Edinburgh) Ltd T/A AAA Guest House
26-27, East hermitage place
Edinburgh
eh68ad
UK
Telephone: +44 1315555977
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Bainfield Ltd
122 Ferry Road
Edinburgh
EH6 4PG
UK
Telephone: +44 7745748156
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Benchmark4 LLP
Strawberry Wood, East Saltoun
East Lothian
EH34 5DY
UK
Telephone: +44 7725196483
NUTS: UKM73
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Ibrahim Joulak
Flat 6, 4 Craigcrook Place
Edinburgh
EH4 3NG
UK
Telephone: +44 7900958973
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
camstone (scotland) ltd
3 craigmillar park
edinburgh
eh16 5pg
UK
Telephone: +44 7723073145
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Canadale Ltd
62, Pilrig Street, Pilrig Street
Edinburgh
EH6 5AS
UK
Telephone: +44 7725818490
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Clarin Guest House
4 East Mayfield, Newington
Edinburgh
EH9 1SD
UK
Telephone: +44 7913489398
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
County Private Client Limited
Moran House, 449 - 451 High Road
London
NW10 2JJ
UK
Telephone: +44 7931739093
NUTS: UKI72
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Dick Li
32 Weavers Knowe Crescent
Edinburgh
EH14 5PR
UK
Telephone: +44 7775764351
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Easylet Scotland LTD
44 Clerk Street
Edinburgh
EH89HX
UK
Telephone: +44 1312269382
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Edinburgh Apartments Ltd
22 Dalry Road
Edinburgh
EH11 2BA
UK
Telephone: +44 0000000000
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Edinburgh Thistle Guest House
10, East Hermitage Place
Edinburgh
Eh68aa
UK
Telephone: +44 7990766784
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
A & D leisure ltd
Victoria Park Hotel, 221 Ferry Road
Edinburgh
EH6 4NN
UK
Telephone: +44 7557308554
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Hillcrest Futures
1 Explorer road
Dundee
DD2 1EG
UK
Telephone: +44 7827341016
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Josephs Accommodations Ltd
24 Carrick Knowe Road
Edinburgh
EH12 7BH
UK
Telephone: +44 7464615193
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
K&S Mir Ltd T/A Cameron Guest House Group
8 Johns Place
Edinburgh
EH6 7EL
UK
Telephone: +44 7826521937
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Leamington House
23 leamington terrace
edinburgh
eh10 4js
UK
Telephone: +44 7850681206
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Leonard Property Group
9/3 Bowhill Terrace
Edinburgh
EH35QY
UK
Telephone: +44 7715860252
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
merith house
2-3 hermitage place
edinburgh
eh6 8af
UK
Telephone: +44 7900584446
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Playfair Hotel Edinburgh Ltd
20, Leopold Place
Edinburgh
EH7 5LB
UK
Telephone: +44 7783092190
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
R1 Properties
50 Westshore Road
Edinburgh
EH51QH
UK
Telephone: +44 7908824788
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
rowan alba limited
89-95 fountainbridge
edinburgh
eh3 9pu
UK
Telephone: +44 132297554
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
S & S APARTMENTS
5 Barnton Park Wood
Edinburgh
EH4 6EW
UK
Telephone: +44 7943001652
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
St. Albans Lodge
1 St. Albans Road
Edinburgh
EH9 2PA
UK
Telephone: +44 7872964067
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
The Housing Network
256 Capability Green
Luton
LU1 3LU
UK
Telephone: +44 1582320645
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Thrums Hotel
14-15 Minto Street
Edinburgh
EH9 1RQ
UK
Telephone: +44 131667545
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Zara Apartments
5 Carlton Terrace
Edinburgh
Eh7 5dr
UK
Telephone: +44 7984174147
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 210 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Temporary Accommodation with Residential Support
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/12/2021
V.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 13
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
3A Solutions Ltd trading as Maple Leaf Group
64 Vicar Lane
Bradford
BD1 5AH
UK
Telephone: +44 7970112677
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Bainfield Ltd
122 Ferry Road
Edinburgh
EH6 4PG
UK
Telephone: +44 7745748156
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Hillcrest Futures
1 Explorer road
Dundee
DD2 1EG
UK
Telephone: +44 7827341016
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
rowan alba limited
89-95 fountainbridge
edinburgh
eh3 9pu
UK
Telephone: +44 132297554
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Barnardo's Scotland
111 Oxgangs Road North
Edinburgh
EH14 1ED
UK
Telephone: +44 1314467000
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
CrossReach (the operating name for The Church of Scotland Social Care Council)
47 Milton Road East
Edinburgh
EH14 2SR
UK
Telephone: +44 1316572000
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Wheatley Care
Wheatley House, 25 Cochrane Street
Glasgow
G1 1HL
UK
Telephone: +44 1412746227
NUTS: UKM
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Scottish Veterans Residences
53 Canongate
Edinburgh
EH8 8BS
UK
Telephone: +44 1315249809
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Simon Community Scotland
472 Ballater St
GLASGOW
G5 0QW
UK
Telephone: +44 1414186995
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
The Housing Network
256 Capability Green
Luton
LU1 3LU
UK
Telephone: +44 1582320645
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
The No1 Care Agency
18 Orkney Street
Govan
G51 2BX
UK
Telephone: +44 7780637818
NUTS: UKM82
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
The Rock Trust
55 Albany Street
Edinburgh
EH1 3QY
UK
Telephone: +44 1315249860
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
The Salvation Army
101 Newington Causeway
London
SE1 6BN
UK
Telephone: +44 0000000000
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 11 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Emergency Accommodation with Access to Visiting Support
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/12/2021
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
K&S Mir Ltd T/A Cameron Guest House Group
8 Johns Place
Edinburgh
EH6 7EL
UK
Telephone: +44 7826521937
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
S & S APARTMENTS
5 Barnton Park Wood
Edinburgh
EH4 6EW
UK
Telephone: +44 7943001652
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
merith house
2-3 hermitage place
edinburgh
eh6 8af
UK
Telephone: +44 7900584446
NUTS: UKM75
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Housing Support, Advice and Support Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/12/2021
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 9
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Barnardo's Scotland
111 Oxgangs Road North
Edinburgh
EH14 1ED
UK
Telephone: +44 1314467000
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Bethany Christian Trust
24 Race Road
Bathgate
EH48 2AP
UK
Telephone: +44 1506653318
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Wheatley Care
Wheatley House, 25 Cochrane Street
Glasgow
G1 1HL
UK
Telephone: +44 1412746227
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
One Parent Families Scotland
2 York Place
Edinburgh
EH1 3EP
UK
Telephone: +44 1315563899
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
The Rock Trust
55 Albany Street
Edinburgh
EH1 3QY
UK
Telephone: +4 1315249860
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Sacro
29 Albany Street, Edinburgh
Edinburgh
EH1 3QN
UK
Telephone: +44 1316247290
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Simon Community Scotland
472 Ballater St
GLASGOW
G5 0QW
UK
Telephone: +44 1414186995
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
The No1 Care Agency
18 Orkney Street
Govan
G51 2BX
UK
Telephone: +44 7780637818
NUTS: UKM82
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Salvation Army Trading Company Ltd
66 - 78 Denington Road, Denington Industrial Estate
Wellingborough
NN8 2QH
UK
Telephone: +44 0000000000
NUTS: UKM
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 10 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Interested providers are encouraged to attend a free training event with The City of Edinburgh Council in partnership with the Supplier Development Programme. The training will cover how to use PCS-T to apply to the Temporary Accommodation & Associated Services Flexible Purchasing System.
The event is taking place on 9th June 2021 from 10:30am - 12:00pm.
To register please visit: https://www.sdpscotland.co.uk/events/the-city-of-edinburgh-council-temporary-accommodation-1127/
Please see additional information in the attached documentation and utilise the Q&A function if you have any questions.
Please note; the information contained within this notice and attached documents is subject to further development and change.
Please note; the establishment of a Flexible Purchasing System will act as platform for the future procurement of temporary accommodation and as such is not a guarantee of any work or financial commitment.
(SC Ref:686731)
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
VI.5) Date of dispatch of this notice
29/03/2022