Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Corporate Officer of the House of Commons and the Corporate Officer of the House of Lords
Parliament Square
LONDON
SW1A0AA
UK
Contact person: Tom Davis
Telephone: +44 2072191600
E-mail: PCD@parliament.uk
NUTS: UKI32
Internet address(es)
Main address: www.parliament.uk
Address of the buyer profile: https://in-tendhost.co.uk/parliamentuk/aspx
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://in-tendhost.co.uk/parliamentuk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/parliamentuk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Catering Point of Sale and Stock Management Solution
Reference number: PI1301508
II.1.2) Main CPV code
48110000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Supply, installation, and maintenance of an integrated Electronic Point of Sale (EPOS) and associated equipment, and inventory management solution, for Parliament's catering function.
Further details can be found in the Statement of Requirement on our InTend eSourcing portal.
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
30142000
30216130
48217000
48430000
51000000
66172000
II.2.3) Place of performance
NUTS code:
UKI32
II.2.4) Description of the procurement
The solution, whether provided by a sole supplier or multiple suppliers in partnership with one acting as lead supplier, must allow for data to be shared between the stock inventory and ePOS elements.
The authority is looking to appoint a single supplier contract through the Open procedure for a maximum contract term of 8 years (initially a 5-year term with potentially three 12-month extensions). An invitation to tender (ITT) will be issued providing full details of the requirement.
The procurement will be carried out on the Houses of Parliament's e-procurement portal: http://in-tendhost.co.uk/parliamentuk and any interested party should register on the portal now.
If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page, where you can log on using your existing username and password to register an expression of interest. If you have registered and forgotten your username and password, click on the 'forgotten password' link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS business support team via email: ppcs@paliament.uk or call 44 (0)2072191600 for further assistance.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Optional extension of up to 3 periods of up to 12 months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Additional can be obtained by registering on Intend eSourcing Portal
http://in-tendhost.co.uk/parliamentuk/
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-001099
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/03/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 7 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
30/03/2023
Local time: 12:10
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Houses of Parliament are responsible for operating a wide range of catering, refreshment and retail facilities to support Members, Peers, staff, contractors and visitors across 5 buildings within the Parliamentary Estate. The House of Commons and House of Lords are separate reporting entities and operate separate business functions to manage purchasing, receiving, food & beverage control, accounting and finance.
Facilities across both Houses include table-service restaurants, self-service restaurants, bars, café/snack bars, coffee bars, banqueting rooms for private functions, souvenir gift shops and the occasional pop-up shops. The Authority require that the solution, whether provided by a sole supplier, or multiple suppliers in partnership, allows for the applicable sharing of data between the Stock and ePOS elements, resulting in an effective solution. Whilst the solution will operate in both Houses, these are separate organisations, and we require the solution to be able to reflect this, including in the segregation of data.
The Houses of Parliament currently operate 31 outlets on the Parliamentary Estate; there are 12 within the House of Lords and 19 within the House of Commons; The solution will operate across outlets in both House of Commons and House of Lords.
Per annum, the outlets cumulatively generate over 2.5 million sales transactions across food, bar and gift shop services. During periods of high volume, total daily transactions may be up to 13,000 food sales, 2,000 retail (souvenir) sales and several hundred bar sales.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
28/02/2023