Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Newcastle upon Tyne t/a Newcastle University
King's Gate
Newcastle upon Tyne
NE1 7RU
UK
Contact person: Mr Steven Hogg
E-mail: steven.hogg@ncl.ac.uk
NUTS: UKC22
Internet address(es)
Main address: https://www.ncl.ac.uk
Address of the buyer profile: https://www.ncl.ac.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Login
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
(NU/1881) - Dental Clinical Skills Facilities Equipment
Reference number: DN659053
II.1.2) Main CPV code
38000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University wishes to appoint a suitable Provider/Providers to supply and install workshop and laboratory equipment. The requirement is broken-down into the following Lots:
• Lot 1 – Dental simulators, operator chairs, workstations, workbenches
• Lot 2 – Dental laboratory workbenches
• Lot 3 – Dental operating microscopes
• Lot 4 – Dental handpieces
• Lot 5 – Digital workflow
• Lot 6 – Dental surgery
• Lot 7 – Radiography (x-ray) training units
The Provider must:
i. Work with the School of Dental Sciences / E&F / the design team / the Building Contractor to provide design input and to specify final requirements, and develop and agree the installation programme.
ii. Provide a general arrangement drawing and all necessary information, including service plan and setting out details, in order for E&F / the Building Contractor to complete their Works. E&F / the Building Contractor will terminate and isolate all services within 1 metre of the final required connection, using an appropriate outlet, socket or valve.
iii. Supply and install the equipment for the Lot(s) awarded, including connecting to the services provided.
iv. User training.
v. Before or on the day of handover submit one bound copy and one electronic copy of a complete operations and maintenance manual which should include the following:
• Complete set of manufacturers operating and maintenance manuals.
• Cleaning instructions including COSHH information.
• Warranty certificates for all equipment assigned to the University from date of Contract completion.
• Test and commissioning certificates.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.2) Additional CPV code(s)
33192000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
Dental simulators, operator chairs, workstations, workbenches
Specialist dental simulators, operating chairs and laboratory workbenches to equip three teaching spaces. Given the specialist nature of this equipment, the Provider must be prepared to work collaboratively with the appointed design team to ensure that all service considerations are met and the configurations meet the requirements of the client.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
29/11/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.2) Additional CPV code(s)
33192000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
Dental laboratory workbenches
Specialist dental technician workbenches with local dust extraction and operator chairs to equip a preparation laboratory. Given the specialist nature of this equipment, the Provider must be prepared to work collaboratively with the appointed design team to ensure that all service considerations are met and the configurations meet the requirements of the client.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
29/11/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.2) Additional CPV code(s)
38510000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
Dental operating microscopes
Specialist medical grade operating microscopes to equip a specialist dental training facility. Given the specialist nature of this equipment, the Provider must be prepared to work collaboratively with the appointed design team and successful Provider of Lot 1 of this tender to ensure that all service considerations are met and the configurations meet the requirements of the client.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
29/11/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.2) Additional CPV code(s)
33131000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
Dental handpieces
Specialist dental handpieces to equip a specialist dental training facility. We work in partnership with Newcastle upon Tyne Hospitals NHS Foundation Trust and we are seeking bids for this lot from Providers who provide dental handpieces to Newcastle Dental Hospital e.g. NSK, W&H and KaVo.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
30/09/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.2) Additional CPV code(s)
38000000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
Digital Workflow
Comprising of intraoral scanners, a laboratory scanner and dental 3D printing facilities. It is essential that the Provider has a validated end to end workflow and understands the need to be compliant with the cyber security requirements.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
20/12/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.2) Additional CPV code(s)
33192000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
Dental Surgery
Including dental chair, operating light, sinks and cabinetry. The manufacturer of the chair must currently have dental chairs in operation within Newcastle upon Tyne Hospitals NHS Foundation Trust (NuTH) e.g. ADEC/KaVo and Belmont. The specification must meet the minimum requirements for NuTH as outlined in the equipment configuration. This surgery will not be linked to the centralised vacuum system within the dental hospital and dental chair must be able to ‘standalone’ from centralised services. The tender must specify the compressor requirements to operate the dental chair, as part of the surveys carried out for the overall build, the compressed air may be supplied centrally. Please indicate the costs in the tender as if the compressor is required as part of this Lot (noting that it may not be purchased). Given the specialist nature of this equipment, the Provider must be prepared to work collaboratively with the appointed design to ensure that all service considerations are met and the configurations supplied meet the requirements of the client.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
31/10/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.2) Additional CPV code(s)
33111500
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
Radiography (x-ray) training units
Require 7 self-contained, fully shielded, digital intra-oral radiography units supplied with connections to Frasaco phantom heads. These will be installed in two locations (see overall plan). The units must be supplied with the associated cabinetry. Where there are IT, power and data requirements these must be clearly described in the submission. The Provider must be prepared to work with the appointed design team and Radiation Protection Adviser to ensure safe installation into required locations and operation of radiography equipment.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
31/07/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/04/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
03/04/2023
Local time: 12:05
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
University of Newcastle upon Tyne t/a Newcastle University
Newcastle upon Tyne
UK
VI.5) Date of dispatch of this notice
02/03/2023