Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Sussex County Council
County Hall, St Annes Crescent,
Lewes
BN7 1UE
UK
Contact person: Tamara Owen
Telephone: +44 1273336157
E-mail: Tamara.Owen@eastsussex.gov.uk
NUTS: UKJ22
Internet address(es)
Main address: https://www.eastsussex.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ESCC - TOHP - Soft Facilities Management Services
Reference number: DN1476
II.1.2) Main CPV code
79993100
II.1.3) Type of contract
Services
II.1.4) Short description
The aim of the procurement is to ensure an effective approach is taken which will meet the current and future needs of the organisation and the educational establishments who buy in to the contracts. Property Services manages a number of assets and customers on behalf of the Council, providing access to a range of services some of which are from supply chain partners, these services form part of this service offer.
The assets and customers can be broadly defined as:
1) Corporate Buildings
2) Maintained Schools and Nurseries
3) Academies and Free Schools
4) Libraries
5) Adults and Children's Social Care facilities
The services to be included in the procurement are;
1) Grounds Maintenance & Arboriculture Services
2) Building, Washrooms and Window Cleaning Services
3) Waste and Confidential Waste Services
4) Pest Control Services
5) Security - Manned and Patrol Services
6) Gritting and Snow Clearing Services
These services are critical to the operation of all our corporate and non-corporate sites. Having a reliable supplier or suppliers in place for these types of services means we can provide a safer, cleaner and a more welcoming environment for both staff and the public. This can lead to more productivity and reduce any staff or public risk. These services are carried out in civic offices, historic, operational and commercial buildings, social care premises, libraries, and schools (including academies and free schools).
Please see the tender documentation for further information on how you can bid for these services.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 6
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The Council wish to offer interested organisations the ability to bid for any combination of services with the intention that the Invitation To Tender stage award criteria be used to determine the best value method for delivering these services.
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 Grounds Maintenance & Arboriculture Services
II.2.2) Additional CPV code(s)
77314000
77340000
II.2.3) Place of performance
NUTS code:
UKJ22
II.2.4) Description of the procurement
See procurement documents for additional information
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
This contract is subject to renewal: Yes
Description of renewals:
Please see procurement documents for additional information
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 Building, Washrooms & Window Cleaning Services
II.2.2) Additional CPV code(s)
90911200
90911300
II.2.3) Place of performance
NUTS code:
UKJ22
II.2.4) Description of the procurement
Please see procurement documents for additional information.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/05/2024
This contract is subject to renewal: Yes
Description of renewals:
Please see procurement documents for additional information
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 Waste & Confidential Waste Removal & Disposal services
II.2.2) Additional CPV code(s)
90500000
II.2.3) Place of performance
NUTS code:
UKJ22
II.2.4) Description of the procurement
Please see procurement documents for additional information
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
This contract is subject to renewal: Yes
Description of renewals:
Please see procurement documents for additional information
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4 Pest Control Services
II.2.2) Additional CPV code(s)
90922000
II.2.3) Place of performance
NUTS code:
UKJ22
II.2.4) Description of the procurement
Please see procurement documents for additional information
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
This contract is subject to renewal: Yes
Description of renewals:
Please see procurement documents for additional information
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Lot 5 Security Services Manned & Guarded
II.2.2) Additional CPV code(s)
79710000
II.2.3) Place of performance
NUTS code:
UKJ22
II.2.4) Description of the procurement
Please see procurement documents for additional information
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
This contract is subject to renewal: Yes
Description of renewals:
Please see procurement documents for additional information
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Lot 6 Gritting & Snow Clearing services
II.2.2) Additional CPV code(s)
90620000
II.2.3) Place of performance
NUTS code:
UKJ22
II.2.4) Description of the procurement
Please see procurement documents for additional information
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
This contract is subject to renewal: Yes
Description of renewals:
Please see procurement documents for additional information
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-034763
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/04/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
UK
VI.5) Date of dispatch of this notice
03/03/2023