Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Kemnal Academies Trust (TKAT)
The Atkins Centre, Kemnal Technology College, Sevenoaks Way
Sidcup
DA14 5AA
UK
E-mail: procurement@tkat.org
NUTS: UKJ4
Internet address(es)
Main address: https://www.tkat.org/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/educationportal/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/educationportal/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Building Cleaning Services for TKAT Academies
Reference number: TKAT23001
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of Building Cleaning Services for 7 TKAT Academies spread across West Sussex, Surrey, Kent and Essex:Seymour Primary School, Seymour Road, Broadfield, Crawley, West Sussex, RH11 9ESThe Mill Primary Academy, Ifield Drive, Ifield, Crawley, West Sussex, RH11 0ELThe Oaks Primary School and Nursery, Loppets Road, Tilgate, Crawley, West Sussex, RH10 5DPThe Bewbush Academy, Dorsten Place, Bewbush, Crawley, West Sussex, RH11 8XWWeyfield Primary Academy, School Close, Woking Road, Guildford, Surrey, GU1 1QJSmarden Primary and Nursery School, Pluckley Road, Smarden, Ashford, Kent, TN27 8NDKing Harold Academy, Broomstick Hall Road, Waltham Abbey, EN9 1LFSupplier visits to all academies are highly recommended.
II.1.5) Estimated total value
Value excluding VAT:
2 600 040.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Building Cleaning Services for Seymour Primary School, The Mill Primary Academy, The Oaks Primary School and Nursery and The Bewbush Academy
II.2.2) Additional CPV code(s)
90919300
90910000
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
Crawley, West Sussex.
II.2.4) Description of the procurement
Provision of Building Cleaning Services for:Seymour Primary School, Seymour Road, Broadfield, Crawley, West Sussex, RH11 9ESThe Mill Primary Academy, Ifield Drive, Ifield, Crawley, West Sussex, RH11 0ELThe Oaks Primary School and Nursery, Loppets Road, Tilgate, Crawley, West Sussex, RH10 5DPThe Bewbush Academy, Dorsten Place, Bewbush, Crawley, West Sussex, RH11 8XW
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 263 360.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The contract will be awarded for a period of two (2) years and 11 (eleven) months from the Services Commencement Date (the Initial Contract Term), with the option to extend the contract for up to 2 years. The maximum duration of the contract will therefore be four (4) years and 11 (eleven) months from the Services Commencement Date. This will be subject to the performance of the supplier.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Lot 2 - Building Cleaning Services for Weyfield Primary Academy
II.2.2) Additional CPV code(s)
90919300
90910000
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
Guildford, Surrey
II.2.4) Description of the procurement
Provision of Building Cleaning Services for Weyfield Primary Academy, School Close, Woking Road, Guildford, Surrey, GU1 1QJ
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
231 240.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The contract will be awarded for a period of two (2) years and 11 (eleven) months from the Services Commencement Date (the Initial Contract Term), with the option to extend the contract for up to 2 years. The maximum duration of the contract will therefore be four (4) years and 11 (eleven) months from the Services Commencement Date. This will be subject to the performance of the supplier.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3
II.2.1) Title
Lot 3 - Building Cleaning Services for Smarden Primary and Nursery School
II.2.2) Additional CPV code(s)
90919300
90910000
II.2.3) Place of performance
NUTS code:
UKJ4
Main site or place of performance:
AsShford, Kent
II.2.4) Description of the procurement
Provision of Building Cleaning Services for Smarden Primary & Nursery School, Pluckley Road, Smarden, Ashford, Kent, TN27 8ND
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
73 320.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The contract will be awarded for a period of three (3) years from the Services Commencement Date (the Initial Contract Term), with the option to extend the contract for up to 2 years. The maximum duration of the contract will therefore be five (5) years from the Services Commencement Date. This will be subject to the performance of the supplier.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 4
II.2.1) Title
Lot 4 - Building Cleaning Services for King Harold Academy
II.2.2) Additional CPV code(s)
90919300
90910000
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Waltham Abbey, Essex
II.2.4) Description of the procurement
Provision of Building Cleaning Services for King Harold Academy, Broomstick Hall Road, Waltham Abbey, EN9 1LF
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 032 120.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The contract will be awarded for a period of two (2) years and 10 (ten) months from the Services Commencement Date (the Initial Contract Term), with the option to extend the contract for up to 2 years. The maximum duration of the contract will therefore be four (4) years and 10 (ten) months from the Services Commencement Date. This will be subject to the performance of the supplier.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As detailed in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
As detailed in the procurement documents
III.2.2) Contract performance conditions
As detailed in the procurement documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/04/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
04/04/2023
Local time: 12:00
Place:
Authorised and premises of TKAT
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Subject to the performance of the successful supplier(s)
VI.3) Additional information
The estimated contract value of the Provision of Building Cleaning Services for all Lots is £2600000. This is based on the maximum contract period of 60 months with an allowance for increase in labour costs and CPI. No guarantee or commitment as to the initial and future value of any work arising from the contract can be given. The contract period is for an initial 3 year term with the options to extend for up to 2 years to a maximum contract period of 5 years subject to the performance of the successful supplier. Supplier visits to all academies are highly recommended. Site visits have been arranged for: Seymour Primary School @ 10.00 hours on the 9 March 2023The Mill Primary Academy @ 11.30 hours on the 9 March 2023The Oaks Primary School and Nursery @ 13.00 hours on the 9 March 2023The Bewbush Academy @ 14:30 hours on the 9 March 2023King Harold Academy @ 10:00 hours on the 14 March 2023Smarden Primary & Nursery School @ 10:00 hours on the 15 March 2023Weyfield Primary Academy @ 13:00 hours on the 17 March 2023Your tender must be submitted through the eSourcing portal hosted by In-Tend: https://in-tendhost.co.uk/educationportal/aspx/Home
VI.4) Procedures for review
VI.4.1) Review body
The Cabinet Office
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
03/03/2023