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Contract Notice

Estates Management Dynamic Purchasing System

  • First published: 04 March 2023
  • Last modified: 04 March 2023
  • Version: N/A
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Contents

Summary

OCID:
ocds-h6vhtk-03ae28
Published by:
Fife Housing Group
Authority ID:
AA79920
Publication date:
04 March 2023
Deadline date:
31 March 2023
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Contractors who specialise in carrying out demolition and site clearance, as well as ground works, drainage, and associated works.

This may include infrastructure; roads, carparks, and footpaths from either a repair or maintenance aspect.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Fife Housing Group

7 Pitreavie Court, Pitreavie Business Park

Dunfermline

KY11 8UU

UK

Contact person: Drew Moore

Telephone: +44 1383606162

E-mail: Drew.Moore@fifehg.org.uk

NUTS: UKM72

Internet address(es)

Main address: http://www.fifehg.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11022

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Estates Management Dynamic Purchasing System

Reference number: FHG/DM/0323/1

II.1.2) Main CPV code

70331000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Creation of a Dynamic Purchasing System for Estate Management Services.

II.1.5) Estimated total value

Value excluding VAT: 1 800 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Groundworks

II.2.2) Additional CPV code(s)

45262210

45200000

45232450

45111000

45232451

II.2.3) Place of performance

NUTS code:

UKM72


Main site or place of performance:

Fife

II.2.4) Description of the procurement

Contractors who specialise in carrying out demolition and site clearance, as well as ground works, drainage, and associated works.

This may include infrastructure; roads, carparks, and footpaths from either a repair or maintenance aspect.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 250 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for 60 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Tree Work

II.2.2) Additional CPV code(s)

77211300

77211400

77211500

77341000

II.2.3) Place of performance

NUTS code:

UKM72


Main site or place of performance:

Fife

II.2.4) Description of the procurement

Services required include full tree removal, pruning, and stump grinding.

Additional works may include site clearance and ground preparation to enable construction work on domestic properties, offices, or commercial buildings.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 300 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for 60 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Landscaping

II.2.2) Additional CPV code(s)

71421000

90721100

45112712

77314000

II.2.3) Place of performance

NUTS code:

UKM72


Main site or place of performance:

Fife

II.2.4) Description of the procurement

Hard and soft landscaping services, along with grounds maintenance of common areas surrounding domestic properties, offices, and commercial property.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 250 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for 60 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Asbestos Removal

II.2.2) Additional CPV code(s)

45262660

90650000

II.2.3) Place of performance

NUTS code:

UKM72


Main site or place of performance:

Fife

II.2.4) Description of the procurement

Asbestos Services including carrying out surveys, organising testing, and then then the removal thereof in domestic properties, offices, and commercial property.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 250 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for 60 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Specialist Glazing

II.2.2) Additional CPV code(s)

45441000

44111540

II.2.3) Place of performance

NUTS code:

UKM72


Main site or place of performance:

Fife

II.2.4) Description of the procurement

The removal and repair or replacement of window (all types) and door glazing in domestic properties, offices, and commercial property.

Carry out curtain walling repairs, removal and replacement of units in flatted properties, offices, and commercial property.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 250 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for 60 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Door Entry

II.2.2) Additional CPV code(s)

42961100

II.2.3) Place of performance

NUTS code:

UKM72


Main site or place of performance:

Fife

II.2.4) Description of the procurement

Carry out repairs and maintenance of existing door entry and vehicle barrier systems fitted to domestic properties (flats), offices, and commercial properties. This includes both software and hardware.

Install new systems based on existing being beyond economical repair.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 100 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for 60 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Fire Systems

II.2.2) Additional CPV code(s)

35111500

31625100

31625200

45312100

45343000

51700000

II.2.3) Place of performance

NUTS code:

UKM72


Main site or place of performance:

Fife

II.2.4) Description of the procurement

Carry out surveys, installation of new and on-going maintenance of systems over its warranty and lifecycle duration.

Provide repair and maintenance services for existing systems installed in domestic properties, offices and commercial property covering;

Fire Detection and Alarms

Fire Extinguisher and Fighting Equipment

Fire Suppression / Sprinkler Systems

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 150 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for 60 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

Metalwork/Blacksmiths

II.2.2) Additional CPV code(s)

45262670

71550000

II.2.3) Place of performance

NUTS code:

UKM72


Main site or place of performance:

Fife

II.2.4) Description of the procurement

Carry out repairs, replacement and maintenance of existing steel structures, gates and railings, staircases, and canopies.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 100 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for 60 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 9

II.2.1) Title

Cleaning

II.2.2) Additional CPV code(s)

90600000

90910000

90911000

90919200

II.2.3) Place of performance

NUTS code:

UKM72


Main site or place of performance:

Fife

II.2.4) Description of the procurement

Carry out all types of cleaning services within domestic properties, offices and commercial property.

This covers property void clearing and cleaning, deep and sparkle cleans, kitchen and bathroom sanitation, windows, floors, and bad smell/odour removal.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 100 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for 60 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See Estates Management DPS Supporting Document.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

See Estates Management DPS Supporting Document.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 31/03/2023

Local time: 17:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 03/04/2023

Local time: 09:00

Place:

Dunfermline

Information about authorised persons and opening procedure:

Panel assessment by FHG qualified and competent staff.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

31st March 2028

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=724711.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

Not known at this time.

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

Community benefits will be confirmed for each project and contract procured through the DPS at that time.

(SC Ref:724711)

VI.4) Procedures for review

VI.4.1) Review body

Dunfermline Sheriff Court

Sheriff Court House, 1/6 Carnegie Drive

Dunfermline

KY12 7HJ

UK

Telephone: +44 1383724666

E-mail: dunfermline@scotcourts.gov.uk

Internet address(es)

URL: https://www.scotcourts.gov.uk/the-courts/court-locations/dunfermline-sheriff-court-and-justice-of-the-peace-court

VI.4.2) Body responsible for mediation procedures

Royal Institute of Chartered Surveyors

10 Charlotte Square

Edinburgh

EH2 4DR

UK

Telephone: +44 2476868555

E-mail: contactrics@rics.org

Internet address(es)

URL: https://www.rics.org

VI.4.4) Service from which information about the review procedure may be obtained

Fife Housing Group

7 Pitreavie Court, Pitreavie Business Park

Dunfermline

KY11 8UU

UK

Telephone: +44 8000274007

E-mail: info@fifehg.org.uk

Internet address(es)

URL: https://fifehg.org.uk

VI.5) Date of dispatch of this notice

03/03/2023

Coding

Commodity categories

ID Title Parent category
42961100 Access control system Command and control system
90911000 Accommodation, building and window cleaning services Cleaning services
90650000 Asbestos removal services Cleaning and sanitation services in urban or rural areas, and related services
45262660 Asbestos-removal work Special trade construction works other than roof works
71550000 Blacksmith services Construction-related services
90600000 Cleaning and sanitation services in urban or rural areas, and related services Sewage, refuse, cleaning and environmental services
90910000 Cleaning services Cleaning and sanitation services
45111000 Demolition, site preparation and clearance work Building demolition and wrecking work and earthmoving work
45232451 Drainage and surface works Ancillary works for pipelines and cables
45232450 Drainage construction works Ancillary works for pipelines and cables
35111500 Fire suppression system Firefighting equipment
45312100 Fire-alarm system installation work Alarm system and antenna installation work
31625200 Fire-alarm systems Burglar and fire alarms
31625100 Fire-detection systems Burglar and fire alarms
45343000 Fire-prevention installation works Fencing, railing and safety equipment installation work
45262210 Foundation work Special trade construction works other than roof works
45441000 Glazing work Painting and glazing work
77314000 Grounds maintenance services Planting and maintenance services of green areas
51700000 Installation services of fire protection equipment Installation services (except software)
44111540 Insulating glass Building materials
71421000 Landscape gardening services Landscape architectural services
90721100 Landscape protection services Environmental safety services
45112712 Landscaping work for gardens Excavating and earthmoving work
45262670 Metalworking Special trade construction works other than roof works
90919200 Office cleaning services Office, school and office equipment cleaning services
70331000 Residential property services Property management services of real estate on a fee or contract basis
77341000 Tree pruning Tree pruning and hedge trimming
77211300 Tree-clearing services Services incidental to logging
77211400 Tree-cutting services Services incidental to logging
77211500 Tree-maintenance services Services incidental to logging
45200000 Works for complete or part construction and civil engineering work Construction work

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
Drew.Moore@fifehg.org.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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