Contract notice
Section I: Contracting
authority
I.1) Name and addresses
London Borough of Sutton
Civic Offices, St Nicholas Way
Sutton
SM1 1EA
UK
Contact person: Ms Sharon King-Holmes
Telephone: +44 2087705316
E-mail: sharon.king-holmes@sutton.gov.uk
NUTS: UKI63
Internet address(es)
Main address: http://www.sutton.gov.uk/
Address of the buyer profile: http://www.sutton.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=1e7307be-aec1-ed11-8120-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=1e7307be-aec1-ed11-8120-005056b64545
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Soft and Hard Facilities Management Services - St Nicholas Shopping Centre - London Borough of Sutton
Reference number: DN659221
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The London Borough of Sutton are seeking to award a new Soft and Hard Services Contract for the provision of a fully comprehensive M&E Services, Security Services and Cleaning Services (including Pest Control) for the St Nicholas Shopping Centre a period of three years, with an option to extend for a further 24 months (12 + 12) (at the Council’s discretion and by agreement of the contractor), making the maximum term five years. The Service Provider must ensure that adequate resources are available at all times. The target date to “go-live” for M&E Services (Lot 1) is 1st July 2023. The target date to “go-live” for Security Services (Lot 2) and Cleaning (and Pest Control) (Lot 3) is 1 February 2024
This tender is in Three Lots.
As part of the tender process, London Borough of Sutton would like to give you the opportunity to visit the site. Bidders are advised to book a site visit by completing google form (link below) and indicating your preferred date and time for attendance.
https://docs.google.com/forms/d/e/1FAIpQLSd2TVxM-XNQrGcwW5gvioSCUu_TYIplfyyLX7IUxlcnHKq8pw/viewform?usp=pp_url
Please see tender documents for further information and award criteria
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKI63
II.2.4) Description of the procurement
The London Borough of Sutton are seeking to award a new Soft and Hard Services Contract for the provision of a fully comprehensive M&E Services for the St Nicholas Shopping Centre a period of three years, with an option to extend for a further 24 months (12 + 12) (at the Council’s discretion and by agreement of the contractor), making the maximum term five years. The Service Provider must ensure that adequate resources are available at all times. The target date to “go-live” for M&E Services (Lot 1) is 1st July 2023.
The Council is seeking a fixed priced cost for the planned M&E Services for The St Nicholas Shopping Centre. As part of the contract the Council will be able to instruct reactive, ad hoc and planned additional services using a schedule of rates.
As part of the tender process, London Borough of Sutton would like to give you the opportunity to visit the site. Bidders are advised to book a site visit by completing google form (link below) and indicating your preferred date and time for attendance.
https://docs.google.com/forms/d/e/1FAIpQLSd2TVxM-XNQrGcwW5gvioSCUu_TYIplfyyLX7IUxlcnHKq8pw/viewform?usp=pp_url
Please see tender documents for further information and award criteria
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2023
End:
30/06/2026
This contract is subject to renewal: Yes
Description of renewals:
The contract is for three years, with an option to extend for a further 24 months (12 + 12) (at the Council’s discretion and by agreement of the contractor), making the maximum term five years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.2) Additional CPV code(s)
79700000
II.2.3) Place of performance
NUTS code:
UKI63
II.2.4) Description of the procurement
The London Borough of Sutton are seeking to award a new Soft and Hard Services Contract for the provision of a fully comprehensive Security Services for the St Nicholas Shopping Centre a period of three years, with an option to extend for a further 24 months (12 + 12) (at the Council’s discretion and by agreement of the contractor), making the maximum term five years. The Service Provider must ensure that adequate resources are available at all times. The target date to “go-live” for Security Services (Lot 2) is 1 February 2024
The Council is seeking a fixed priced cost for the planned Security Services for The St Nicholas Shopping Centre. As part of the contract the Council will be able to instruct reactive, ad hoc and planned additional services using a schedule of rates.
As part of the tender process, London Borough of Sutton would like to give you the opportunity to visit the site. Bidders are advised to book a site visit by completing google form (link below) and indicating your preferred date and time for attendance.
https://docs.google.com/forms/d/e/1FAIpQLSd2TVxM-XNQrGcwW5gvioSCUu_TYIplfyyLX7IUxlcnHKq8pw/viewform?usp=pp_url
Please see tender documents for further information and award criteria
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2024
End:
31/01/2027
This contract is subject to renewal: Yes
Description of renewals:
The contract is for three years, with an option to extend for a further 24 months (12 + 12) (at the Council’s discretion and by agreement of the contractor), making the maximum term five years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.2) Additional CPV code(s)
90000000
II.2.3) Place of performance
NUTS code:
UKI63
II.2.4) Description of the procurement
The London Borough of Sutton are seeking to award a new Soft and Hard Services Contract for the provision of a fully comprehensive Cleaning Services (and Pest Control) for the St Nicholas Shopping Centre a period of three years, with an option to extend for a further 24 months (12 + 12) (at the Council’s discretion and by agreement of the contractor), making the maximum term five years. The Service Provider must ensure that adequate resources are available at all times. The target date to “go-live” for Cleaning (and Pest Control) (Lot 3) is 1 February 2024
The Council is seeking a fixed priced cost for the planned Cleaning Services (and Pest Control) for The St Nicholas Shopping Centre. As part of the contract the Council will be able to instruct reactive, ad hoc and planned additional services using a schedule of rates.
As part of the tender process, London Borough of Sutton would like to give you the opportunity to visit the site. Bidders are advised to book a site visit by completing google form (link below) and indicating your preferred date and time for attendance.
https://docs.google.com/forms/d/e/1FAIpQLSd2TVxM-XNQrGcwW5gvioSCUu_TYIplfyyLX7IUxlcnHKq8pw/viewform?usp=pp_url
Please see tender documents for further information and award criteria
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2024
End:
31/01/2027
This contract is subject to renewal: Yes
Description of renewals:
The contract is for three years, with an option to extend for a further 24 months (12 + 12) (at the Council’s discretion and by agreement of the contractor), making the maximum term five years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/04/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
19/04/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
Royal Court of Justice, The Strand
London
WC1A 2LL
UK
VI.5) Date of dispatch of this notice
14/03/2023