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Contract Notice

Carbon Reduction Eglwys Cybi Sant & Eglwys y Bedd

  • First published: 20 March 2023
  • Last modified: 20 March 2023

Contents

Summary

OCID:
ocds-kuma6s-130131
Published by:
Bangor Diocesan Board of Finance
Authority ID:
AA83792
Publication date:
20 March 2023
Deadline date:
03 April 2023
Notice type:
Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Following the success of the Isle of Anglesey County Council (IACC) bid for UK Government ‘Levelling-up’ (LUF) funding, Bangor Diocesan Board of Finance wishes to appoint either an architect or an engineer specialising in carbon reduction technologies to design, develop and oversee implementation of a carbon reduction scheme for both the church and the adjacent Eglwys y Bedd in line with the main scheme of reordering of the church and extension and conversion of the former chapel. Plans for these buildings originally included deployment of photovoltaic panels on the south-facing roof of the church and the installation of air-sourced heat pumps to feed newly-installed underfloor heating. However, it was not possible to work these plans up to RIBA 03 standard in time to include them in the main permissions applications when they were made prior to the grant application. However, these plans remain an important part of the deliverables of the LUF-funded project and the objectives of Llefa’r Cerrig | Stones Shout Out as a whole (in line with the Church in Wales’ commitment to NET-zero by 2030) and so we are seeking to appoint an additional architectural or engineering professional to complete these plans in parallel with the on-going development of the main plans. The appointed contractor will be expected to produce a scheme in collaboration with the architect appointed for the other works on site, Cadw, and other statutory bodes, and then develop these plans through RIBA Stage 03 and 04, including providing documentation for permissions applications, technical specifications and schemes of work for the tender process. Following the appointment of contractors, the work will become part of the total package of works on site, supervised by the main architect. In accordance with the LUF agreement, all LUF-funded works are required to be complete by the end of March 2025. The following outline programme is currently proposed: Development of scheme – April to May 2023 Contractor Engagement – May to July 2023 RIBA Stage 04 – July to October 2023 Contractor Engagement – November to December 2023 Mobilisation – January 2024 On-site Implementation begins – February 2024 Due to the tightness of the programme required by UK Government, all tenderers will need to demonstrate that they have sufficient business resilience to meet deadlines even in the case of staff illness or other absence, and tenders from sole traders will only be considered if the proposal makes specific reference to the engagement of additional support staff to ensure this.

Full notice text

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Bangor Diocesan Board of Finance

Conservation & Development, Tŷ Deiniol,

Bangor

LL571RL

UK

Simon Ogdon

+44 7453265319


http://bangor.eglwysyngnghymru.org.uk/
https://www.sell2wales.gov.wales/
https://www.sell2wales.gov.wales/

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Carbon Reduction Eglwys Cybi Sant & Eglwys y Bedd

2.2

Description of the goods or services required

Following the success of the Isle of Anglesey County Council (IACC) bid for UK Government ‘Levelling-up’ (LUF) funding, Bangor Diocesan Board of Finance wishes to appoint either an architect or an engineer specialising in carbon reduction technologies to design, develop and oversee implementation of a carbon reduction scheme for both the church and the adjacent Eglwys y Bedd in line with the main scheme of reordering of the church and extension and conversion of the former chapel.

Plans for these buildings originally included deployment of photovoltaic panels on the south-facing roof of the church and the installation of air-sourced heat pumps to feed newly-installed underfloor heating. However, it was not possible to work these plans up to RIBA 03 standard in time to include them in the main permissions applications when they were made prior to the grant application.

However, these plans remain an important part of the deliverables of the LUF-funded project and the objectives of Llefa’r Cerrig | Stones Shout Out as a whole (in line with the Church in Wales’ commitment to NET-zero by 2030) and so we are seeking to appoint an additional architectural or engineering professional to complete these plans in parallel with the on-going development of the main plans.

The appointed contractor will be expected to produce a scheme in collaboration with the architect appointed for the other works on site, Cadw, and other statutory bodes, and then develop these plans through RIBA Stage 03 and 04, including providing documentation for permissions applications, technical specifications and schemes of work for the tender process. Following the appointment of contractors, the work will become part of the total package of works on site, supervised by the main architect. In accordance with the LUF agreement, all LUF-funded works are required to be complete by the end of March 2025. The following outline programme is currently proposed:

Development of scheme – April to May 2023

Contractor Engagement – May to July 2023

RIBA Stage 04 – July to October 2023

Contractor Engagement – November to December 2023

Mobilisation – January 2024

On-site Implementation begins – February 2024

Due to the tightness of the programme required by UK Government, all tenderers will need to demonstrate that they have sufficient business resilience to meet deadlines even in the case of staff illness or other absence, and tenders from sole traders will only be considered if the proposal makes specific reference to the engagement of additional support staff to ensure this.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=130131.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

71200000 Architectural and related services
71310000 Consultative engineering and construction services
1011 Isle of Anglesey

2.4

Total quantity or scope of tender

Standard RIBA outputs and deliverables apply, including technical specifications and details for contractors and briefs for additional professionals (QS, M&E Engineer, Structural Engineer etc.).

Due to government requirements, all procurement is required to be via competitive tender and this should be taken into account in the proposed programme.

The appointed architect will enter into a contract directly with Bangor Diocesan Board of Finance with a fixed sum agreed for the specified scheme of works. Fees should be invoiced separately at the end of each RIBA stage, or according to another mutually-agreed schedule. BDBF will pay all invoices in the first instance, and then receive reimbursement from UK Government via IACC, thus the timely submission of invoices will be a priority in this project.

The maximum budget anticipated for this contract is 15,000 GBP, to include all expenses and VAT.

3 Conditions for Participation

3.1

Minimum standards and qualification required

The attached Qualification Questionnaire must be completed.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

LC-CAE-09

4.3

Time Limits

Time-limit for receipt of completed tenders
    03-04-2023  Time  12:00

Estimated award date
 11-04-2023

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN  CY 

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

(WA Ref:130131)

5.2

Additional Documentation

LC-CAE-09 Carbon Reduction - ITT
LC-CAE-09 Carbon Reduction - Spec
Qualification Questionnaire
Holiadur Cymhwyster
LC-CAE-09 Carbon Reduction - TCQ

5.3

Publication date of this notice

 20-03-2023

Coding

Commodity categories

ID Title Parent category
71200000 Architectural and related services Architectural, construction, engineering and inspection services
71310000 Consultative engineering and construction services Engineering services

Delivery locations

ID Description
1011 Isle of Anglesey

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
20 March 2023
Deadline date:
03 April 2023 00:00
Notice type:
Contract Notice
Authority name:
Bangor Diocesan Board of Finance
Publication date:
02 May 2023
Notice type:
Contract Award Notice
Authority name:
Bangor Diocesan Board of Finance

About the buyer

Main contact:
N/a
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

docx
docx1.10 MB
This file may not be accessible.
pdf
pdf4.64 MB
This file may not be accessible.
docx
docx1.03 MB
This file may not be accessible.
docx
docx1.13 MB
This file may not be accessible.
docx
docx1.03 MB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


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