Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Glasgow Kelvin College
123 Flemington St
Glasgow
G21 4TD
UK
Telephone: +44 1416305000
E-mail: ang@glasgowkelvin.ac.uk
NUTS: UKM82
Internet address(es)
Main address: https://www.glasgowkelvin.ac.uk/
Address of the buyer profile: https://www.glasgowkelvin.ac.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Provision of Catering Services for Glasgow Kelvin College
Reference number: GKC-CAT-001
II.1.2) Main CPV code
55520000
II.1.3) Type of contract
Services
II.1.4) Short description
Glasgow Kelvin College is looking to appoint a Catering Service Contractor to provide necessary catering services across three Campuses.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
55520000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
The Contractor shall provide an environmentally conscious catering service to Glasgow Kelvin College. The Contractor shall supply all necessary food, materials and consumables to undertake the tasks.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 58
Price
/ Weighting:
42
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 x 12-month extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Please refer to question 4B.5 of the SPD and Economic and Financial standing section of the Contract Notice.
Tenderers must confirm they can provide the following supporting evidence prior to award:
Employer's (Compulsory) Liability Insurance = 5 000 000 GBP
Professional Indemnity Insurance = 2 000 000 GBP
Public Liability Insurance = 2 000 000 GBP
To demonstrate and evidence suitable economic standing, successful Contractors will be required to provide 2 years audited accounts, or equivalent if awarded the contract.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Key Performance Indicators as detailed in the Invitation to Tender Documentation
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/04/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
21/04/2023
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Prompt Payment in the Supply Chain
Bidders must have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain, including systems in place to pay their Contractors through the supply chain promptly and effectively, i.e. within a maximum of 30-day payment terms.
Bidders shall be able to provide evidence of (a) their standard payment terms and (b) > or equal to 95% of all supply chain invoices being paid on time (in accordance with the terms of the contract) in the last financial year. If the Bidder is unable to confirm (b) they must provide an improvement plan signed by their Director which improves the payment performance.
Previous Relevant Experience
Bidders are required to provide one example in the last 3 years to demonstrate that they have relevant experience to deliver the services as described in Section 2 Specification of Requirements in the Invitation to Tender.
Form of Tender
Tenderers must sign the Form of Tender - Appendix A prior to award to confirm that their Tender Response is a complete, true and accurate submission.
Freedom of Information
Please confirm that you will be in a position to complete, prior to award, Appendix B - Freedom of Information (if applicable) in the Technical Questionnaire in PCS-Tender. This information should only be submitted if applicable at point of award. It is for information only and will not be scored.
Sustain Supply Chain Code of Conduct
In partnership with Institutions, the Authority has developed a Sustain Supply Chain Code of Conduct- Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderers must complete the Sustain Supply Chain Code of Conduct prior to award to assist in achieving its objectives.
GDPR Contractor Assessment Form
The Tenderer must sign complete and sign Appendix F - GDPR Contractor Assessment Form prior to award.
Serious Organised Crime
Please complete “Appendix G – Declaration of Non-Involvement in Serious Organised Crime” in the Technical Questionnaire in PCS-Tender. It is for information only and will not be scored.
Human Trafficking & Labour Exploitation
Please complete “Appendix H – Declaration of Non-Involvement in Human Trafficking & Labour Exploitation” in the Technical Questionnaire in PCS-Tender. It is for information only and will not be scored.
SCM RP Section 1
Please complete Appendix I – SCM RP Section 1 in the Technical Questionnaire in PCS-Tender. It is for information only and will not be scored.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23727. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The Contractor will work with the College to deliver Community Benefits or Social Value where they are identifiable throughout the term of the Contract. Examples of Community Benefits or Social Value are providing training opportunities to Staff and Students via placements or internships, apprenticeships or any sponsoring and investment in the local community related to the Contract activity. Bidders will make proposals around these as part of their tender submission and once agreed by the College, will become a contractual obligation for the Contractor.
(SC Ref:725266)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9DA
UK
Telephone: +44 1414298888
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-court
VI.5) Date of dispatch of this notice
21/03/2023