Contract notice
Section I: Contracting
authority
I.1) Name and addresses
London & Partners
1st Floor, 169 Union Street
London
SE1 0LL
UK
Contact person: Lina Gonzalez Gomez
Telephone: +44 02033767447
E-mail: procurement@equantiis.com
NUTS: UK
Internet address(es)
Main address: www.londonandpartners.com
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43152
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.londonandpartners.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.londonandpartners.com
I.4) Type of the contracting authority
Other: Third Sector
I.5) Main activity
Other: Marketing
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HR, Finance and Planning Systems
Reference number: PROC154
II.1.2) Main CPV code
72212442
II.1.3) Type of contract
Services
II.1.4) Short description
London & Partners intend to replace the current finance system Navision v2016 which is now out of mainstream support from the vendor. Additionally, the HR Solution, Access Group, is also approaching renewal in March 2023 and is now scheduled for a review as part of the agreed planning phase.
Your response may be for one or more of the lots. Please indicate clearly which lot(s) you are responding to.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 - HR
Lot 2 – Finance
Lot 3 – Planning
II.2) Description
Lot No: 1
II.2.1) Title
HR
II.2.2) Additional CPV code(s)
72212450
II.2.3) Place of performance
NUTS code:
UKI44
II.2.4) Description of the procurement
The HR requirements includes documentation and employee records management, comprising of record creations and maintaining medical records and capturing outside interests.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
720 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Renewals will be subject to internal procurement policies and procedures and will be discussed with the incoming supplier at the appropriate time.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
720,000 GBP Estimated value is for the total spend across all 3 Lots
Lot No: 2
II.2.1) Title
Finance
II.2.2) Additional CPV code(s)
48442000
II.2.3) Place of performance
NUTS code:
UKI44
II.2.4) Description of the procurement
Finance The HR requirements includes supplier record management, including credit checks. The system must be able to handle debtor management, payments, exchange rates, purchase invoices and sales invoices, VAT returns, and support London & Partners ability to undertake forecasting and budgeting, manage fixed assets, with the ability to create Financial reports which provide business insights. London & Partners also need to be able to manage expenses and payroll alongside HR processes and the HR system
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
720 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Renewals will be subject to internal procurement policies and procedures and will be discussed with the incoming supplier at the appropriate time.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
720,000 GBP Estimated Value is for all 3 Lots.
Lot No: 3
II.2.1) Title
Planning
II.2.2) Additional CPV code(s)
72222000
II.2.3) Place of performance
NUTS code:
UKI44
II.2.4) Description of the procurement
Planning We manage our business within the constraints of budgets and capacity to execute the activities that will best help us deliver our corporate outcomes (measured as gross value add and net promoter score, may in the future also include size of carbon footprint)
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
720 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Renewals will be subject to internal procurement policies and procedures and will be discussed with the incoming supplier at the appropriate time.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
720,000 GBP Estimated Value is for all 3 Lots
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per Tender documents attached.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
Justification for any framework agreement duration exceeding 4 years: Important Business Requirement, essential that the contract runs for 5 years to accommodate business needs.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/04/2023
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
28/04/2023
Local time: 17:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic payment will be used
VI.3) Additional information
*IMPORTANT*
The Respondent is required to advise Equantiis of its intention to accept or decline this RFP. Notification shall be made via email to procurement@equantiis.com as per the RFP timeline.
Any enquiries or requests for clarification of any matters arising from this RFP should be directed to procurement@equantiis.com Suppliers should not approach the client (London and Partners) directly.
Further details around the opportunity can be found in the Tender Documents attached to this notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=228995.
(MT Ref:228995)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.5) Date of dispatch of this notice
22/03/2023