Contract notice
Section I: Contracting
authority
I.1) Name and addresses
VIVID
Peninsula House
Portsmouth
PO2 8HB
UK
Contact person: Mr Luke Stone
Telephone: +44 1256368722
E-mail: luke.stone@vividhomes.co.uk
NUTS: UKJ
Internet address(es)
Main address: http://www.vividhomes.co.uk
Address of the buyer profile: http://www.vividhomes.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=d37df67c-6cc2-ed11-8120-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=d37df67c-6cc2-ed11-8120-005056b64545
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
VIVID - for the provision of Building Material
Reference number: DN637362
II.1.2) Main CPV code
44000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
VIVID are a social housing provider, primarily operating within Hampshire. VIVID have offices based in Portsmouth and Basingstoke. We’ve 33,000 homes across Hampshire, Surrey, Berkshire, and West Sussex of which we maintain circa 27,000. We employ 250 trade staff who carry out approximately 134,000 repairs and maintenance jobs.
The previous/current agreement was commenced in 2018 for an initial 3-year period. The tender was structured so that one contractor was appointed per lot, with 5 lots being awarded. The new tender has been spilt into lots, breakdown below.
Lot Number Lot name Estimated Annual spend
Lot 1 General Building £2.1m
Lot 2 Plumbing, heating, and Gas Spares £3.1m
Lot 3 Electrical £1.6m
Lot 4 PPE and Workwear £180k
II.1.5) Estimated total value
Value excluding VAT:
7 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 1 lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
General Building Materials
II.2.2) Additional CPV code(s)
44111000
44115000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
VIVID’s Building maintenance team consists of over 100 staff members varying across multiple trades, carpenters, plumbers, plasterers, bricklayers, fencers, and labourers. VIVID staff completed circa 100,000 jobs last year; these jobs were broken down into responsive repairs, void property refurbishments, and planned maintenance repairs.
Our KPIs include the following targets: -
• First Time Fix rate of 95%
• Voids turnaround of 10 days
• Responsive repairs - emergency 24 hours, urgent 7 days, damp and mould 14 days and routine 28 calendar days.
The potential supplier will work with us to ensure that the trade staff have appropriate van stock and ready access to any other materials required to enable us to meet these targets.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Contract is subject to two 24 month extensions pending delivery performance and cost effectiveness.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Plumbing, Heating and Gas Spares
II.2.2) Additional CPV code(s)
44115200
44115210
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
VIVID’s repairs [M&E] have a team of 42 gas engineers, 3 commercial engineers and 18 boiler install engineers, who installed over 1,500 Boilers last year. The team are split into gas servicing, gas installation and responsive repairs. Gas installation require the option of deliveries to site. VIVID’s Kitchen & Bathroom team have a target of 3 bathrooms installed a week across the VIVID property portfolio, with deliveries on a specified day. Due to the nature of this Lot, consideration should be given to out of hours and emergency availability on spares
Kitchen units are NOT included as part of this lot for Tender.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Contract is subject to two 24 month extensions pending delivery performance and cost effectiveness.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Electrical
II.2.2) Additional CPV code(s)
31680000
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
VIVID have a team of 42 electricians covering a variety of disciplines. Predominantly we require a supplier that can provide materials for day-to-day electrical repairs in domestic properties. VIVID have 1,700 communal areas which require emergency lighting replacements. We have a planned programme of 6,500 electrical tests which may require follow on repairs/upgrades.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Contract is subject to two 24 month extensions pending delivery performance and cost effectiveness.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Workwear and PPE
II.2.2) Additional CPV code(s)
18000000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
VIVID employs 350 staff members varying across multiple trades, carpentry, plumbers, plasterers, bricklayers, fencers and labourers who all wear VIVID embroidered uniform.
Potential suppliers will be required to stock our approved range of workwear and deliver to our trade staff home addresses; and on occasion office locations if required. Distribution throughout a branch network would also be a viable option alongside a delivery service.
We will ask for Management information reports per team to assist control of our budgets and ensure all staff are kept safe whilst upholding our standards relating to conduct and safety.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Contract is subject to two 24 month extensions pending delivery performance and cost effectiveness.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/05/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
01/05/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Technology and Construction Court
London
UK
VI.5) Date of dispatch of this notice
27/03/2023