Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Tunbridge Wells Borough Council
Town Hall
Tunbridge Wells
TN1 1RS
UK
Contact person: Miss Megan Hook
Telephone: +44 1892554110
E-mail: megan.hook@tunbridgewells.gov.uk
NUTS: UKJ46
Internet address(es)
Main address: http://www.tunbridgewells.gov.uk
Address of the buyer profile: http://www.tunbridgewells.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.kentbusinessportal.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.kentbusinessportal.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tunbridge Wells Ice Rink
Reference number: DN663016
II.1.2) Main CPV code
79950000
II.1.3) Type of contract
Services
II.1.4) Short description
Tunbridge Wells Borough Council is inviting tenders for “Ice Rink Event Provider” provision at its annual ice rink in Calverley Grounds. The contract term will be an initial 1 year with a possible four annual extensions (1+1+1+1+1), extension subject to performance review. This year’s event will run from December 1st, 2023 – January 1st, 2024. If future events go ahead the ice rink will open and close at a similar time period.
The Ice Rink has been running in Calverley Grounds for 12 years. Last season (2022-23) it attracted 43,004 skaters, with increased footfall to the area from visitors watching the skaters or who just come along to take in the festive atmosphere. Anecdotally we had in excess of 80,000 visitors in the period.
Key Dates & Timeline for Procurement
Tender release: Tuesday 28th March 2023
Expression of Interest Deadline: 12:00pm Tuesday 25th April 2023
Deadline for submission of completed tenders: 12:00pm Tuesday 2nd May 2023
Evaluation: 3rd - 10th May 2023
Appointment of contractor: w/c 15th May 2023.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ46
II.2.4) Description of the procurement
Tunbridge Wells Borough Council is inviting tenders for “Ice Rink Event Provider” provision at its annual ice rink in Calverley Grounds. The contract term will be an initial 1 year with a possible four annual extensions (1+1+1+1+1), extension subject to performance review. This year’s event will run from December 1st, 2023 – January 1st, 2024. If future events go ahead the ice rink will open and close at a similar time period.
The Ice Rink has been running in Calverley Grounds for 12 years. Last season (2022-23) it attracted 43,004 skaters, with increased footfall to the area from visitors watching the skaters or who just come along to take in the festive atmosphere. Anecdotally we had in excess of 80,000 visitors in the period.
Key Dates & Timeline for Procurement
Tender release: Tuesday 28th March 2023
Expression of Interest Deadline: 12:00pm Tuesday 25th April 2023
Deadline for submission of completed tenders: 12:00pm Tuesday 2nd May 2023
Evaluation: 3rd - 10th May 2023
Appointment of contractor: w/c 15th May 2023.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40%
Cost criterion: Cost
/ Weighting: 40%
II.2.6) Estimated value
Value excluding VAT:
1 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/10/2023
End:
01/01/2024
This contract is subject to renewal: Yes
Description of renewals:
Initial one year term with an optional four annual extensions available.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/04/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
02/05/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Tunbridge Wells Borough Council
TN1 1RS
Tunbridge Wells
UK
VI.5) Date of dispatch of this notice
28/03/2023