Contract notice
Section I: Contracting
authority
I.1) Name and addresses
TRINITY MULTI ACADEMY TRUST
Trinity Academy Halifax, Shay Lane
Halifax
HX2 9TZ
UK
Contact person: Ian MacDonald
Telephone: +44 1422769426
E-mail: procurement@trinitymat.org
NUTS: UKE4
Internet address(es)
Main address: https://www.trinitymat.org/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Halifax:-Accounting-and-auditing-services./Y35PD8J2EH
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/tenders/UK-title/Y35PD8J2EH
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Trinity MAT - Provision and Supply of External Audit Services
Reference number: 771713026
II.1.2) Main CPV code
79210000
II.1.3) Type of contract
Services
II.1.4) Short description
Trinity Multi Academy Trust (Trinity MAT) is an education provider for young people from the ages of 3-19. It is a growing trust, and currently Its sites consist of 10 academies, 1 head office, 2 external initiatives, and 1 x subsidiary company ‘White Rose Education Ltd’. (As of March 2023).
Trinity MAT are seeking a supplier for the provision and supply of external audit services. This Invitation to Tender (ITT) is a call for competition amongst suppliers to meet our organisational requirements.
The contract has an estimated value of between £200,000 and £250,000 for the maximum life of the contract 5 years
All references in these documents to values and/or volumes of business are for guidance only and there is no guarantee of any business
II.1.5) Estimated total value
Value excluding VAT:
250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE4
Main site or place of performance:
West Yorkshire
II.2.4) Description of the procurement
Trinity MAT is looking to appoint a firm of Auditors to:
1.Deliver an annual audit plan for the trust and its subsidiaries (currently only White Rose Education (WRE) Limited).
2.Annual audit of annual financial statements of Trinity MAT and subsidiaries as per ESFA trust handbook.
3.Prepare the annual financial statements of Trinity MAT, its subsidiary and consolidated accounts.
4.Attend and present the Audit Findings and Financial Statements to the Audit Committee & WRE Directors for recommendation/signing in December.
5.Prepare and audit of the Annual Accounts Return including the provision of an Independent Report on the Annual Accounts Return as required by the ESFA.
6.Audit our Teachers’ Pensions End of Year Certificate.
7.Audit of any Department for Education/ESFA funding streams and related expenditure, as required.
8.Any audit, corporation tax (including gift aid and R&D credits), payroll and VAT advice as required especially in relation to overseas tax regulations.
9.Support, advice and guidance with annual stocktake quality assurance for Balance Sheet figures (mainly WRE).
10.Computation and submission of Corporation Tax Return for WRE Ltd.
11.Submission of all financial statements to Companies House
12.Trinity MAT can accommodate a hybrid working model with the supplier during the contract, this will entail some onsite working, as well as work being carried out in relation to the Eternal Audit Service offsite. Tenderers proposals should not include remote and offsite only proposals.
13.Shall be fully compliant with Academies Financial Handbook.
The Academies Financial Handbook sets out the financial management, control and reporting requirements that apply to all academy trusts. It describes a financial framework for trusts that focuses on principles rather than detailed guidance and reflects their accountability to Parliament and to the public. Compliance with the handbook is a condition of each trust’s funding agreement. The Academies Financial Handbook sets out the duties and obligations of academy trusts which have a funding agreement with the Secretary of State for Education. The handbook, together with the funding agreement (of which this document forms part) describes the financial relationship between EFA and academy trusts. The handbook covers all the requirements under the financial accountability system for academy trusts. The handbook sets out the areas of HM Treasury’s Managing Public Money that directly apply to trusts, and all references to it provide further explanation and clarification of these areas.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
250 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/Y35PD8J2EH
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-005576
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/05/2023
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
29/06/2023
IV.2.7) Conditions for opening of tenders
Date:
02/05/2023
Local time: 14:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://www.delta-esourcing.com/tenders/UK-UK-Halifax:-Accounting-and-auditing-services./Y35PD8J2EH" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-Halifax:-Accounting-and-auditing-services./Y35PD8J2EH</a>
To respond to this opportunity, please click here:
<a href="https://www.delta-esourcing.com/respond/Y35PD8J2EH" target="_blank">https://www.delta-esourcing.com/respond/Y35PD8J2EH</a>
GO Reference: GO-2023329-PRO-22424530
VI.4) Procedures for review
VI.4.1) Review body
TRINITY MULTI ACADEMY TRUST
SHAY LANE
HALIFAX
HX2 9TZ
UK
Internet address(es)
URL: https://www.trinitymat.org/
VI.5) Date of dispatch of this notice
29/03/2023