Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Gentoo Group
Emperor House, 2 Emperor Way
Sunderland
SR3 3XR
UK
Contact person: Oliver Watson
E-mail: oliver.watson@gentoogroup.com
NUTS: UKC23
Internet address(es)
Main address: https://www.gentoogroup.com/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://app.panacea-software.com/gentoo/default.aspx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://app.panacea-software.com/gentoo/default.aspx
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HVAC Maintenance and Repair Contract
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
HVAC Maintenance and Repair Contract
II.1.5) Estimated total value
Value excluding VAT:
141 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKC23
Main site or place of performance:
Across the city of Sunderland.
II.2.4) Description of the procurement
Gentoo has a number of offices, depots and blocks within the boundaries of Sunderland, Houghton, Hetton and Washington – Tyne and Wear. Many of these premises have heating ventilation and cooling (HVAC) systems installed within them.
The Group is currently seeking to procure a Contractor to deliver preventative maintenance services to all of those systems. This will be undertaken by carrying out regular inspections of all equipment in a planned manner, identifying current or potential future issues and then carrying out any necessary repairs to ensure the systems continue to operate effectively.
In addition to the above, the Provider will also be required to attend and rectify the systems as and when they fail to operate effectively or break down completely. This work is responsive, and will be required to be completed within pre-set timeframes. Effectively, this tender is to procure Providers to control all maintenance and repair works required to these systems.
It is the intention of Gentoo to appoint one Provider to deliver these works.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
08/07/2024
End:
07/07/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 12 month optional extensions.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-006123
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/04/2024
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
03/04/2024
Local time: 17:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Gentoo Group
Sunderland
UK
VI.5) Date of dispatch of this notice
01/03/2024