Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Bernicia Group
RS7711
Oakwood Way
Ashington
NE63 0XF
UK
Contact person: Kerry Hunter
Telephone: +44 1912383814
E-mail: kerry.hunter@bernicia.com
NUTS: UKC
Internet address(es)
Main address: www.bernicia.com
Address of the buyer profile: https://in-tendhost.co.uk/bernicia/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/bernicia/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/bernicia/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fleet Services
Reference number: BG-P/REF:0002
II.1.2) Main CPV code
50111000
II.1.3) Type of contract
Services
II.1.4) Short description
Bernicia are looking for a provider to both source a fleet of new commercial vehicles as well as provide additional fleet services including but not limited to servicing, repairs, and maintenance. Predominantly this contract will cover Bernicia’s Property Maintenance Team but may also include other arms such as Estate Services, Care and Repair and Kingston Property Services. Bidders will be required to provide all the services outlined within this tender document fully and whilst our intention is to award to one bidder, Bernicia do however reserve the right to award to more than one bidder as per the details outlined within this document. This opportunity is being offered with a minimum term of 3 years with the option to extend up to a maximum of 6 years to be reviewed annually after the minimum period.
II.1.5) Estimated total value
Value excluding VAT:
10 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UKC
Main site or place of performance:
Ashington
II.2.4) Description of the procurement
Bernicia are looking for a provider to both source a fleet of new commercial vehicles as well as provide additional fleet services including but not limited to servicing, repairs, and maintenance. Predominantly this contract will cover Bernicia’s Property Maintenance Team but may also include other arms such as Estate Services, Care and Repair and Kingston Property Services. Bidders will be required to provide all the services outlined within this tender document fully and whilst our intention is to award to one bidder, Bernicia do however reserve the right to award to more than one bidder as per the details outlined within this document. This opportunity is being offered with a minimum term of 3 years with the option to extend up to a maximum of 6 years to be reviewed annually after the minimum period.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Bidders will be permitted to submit multiple bids so long as all the options meet our minimum criteria.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All conditions for participation is listed within the tender documentation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/04/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
03/10/2024
IV.2.7) Conditions for opening of tenders
Date:
03/04/2024
Local time: 13:00
Place:
Pity Me, Durham
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Bernicia Group
Ashington
NE63 0XF
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
All questions must be submitted to Bernicia within 7 days of occurrence.
VI.5) Date of dispatch of this notice
01/03/2024