Prior information notice
This notice is a call for competition
Section I: Contracting
authority
I.1) Name and addresses
ENVIRONMENT AGENCY (Defra Network eTendering Portal)
Seacole Building, 2 Marsham Street
London
SW1P 4DF
UK
Contact person: Pippa Hicks
Telephone: +49 12345678
E-mail: pippa.hicks@defra.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs
Address of the buyer profile: https://defra-family.force.com/s/Welcome
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://atamis-9529.my.site.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Logistics, Storage, Maintenance and Crane Hire: Environment Agency Incident Response
Reference number: C23426
II.1.2) Main CPV code
60000000
II.1.3) Type of contract
Services
II.1.4) Short description
A logistics, storage and operational support contract to enable and support the Environment Agency in its incident response role including tracking of the assets. A key part of the contract is ensuring flood barriers and pumps are ready for rapid deployment to protect against flooding.
II.1.5) Estimated total value
Value excluding VAT:
7 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: Lot 1
II.2.1) Title
Lot 1 - Logistics, Storage & Maintenance
II.2.2) Additional CPV code(s)
60000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
2.1 STORAGE <br/>The purpose is to ensure the EA assets are stored securely and accessible 24/7, 365 days per year. A key part of the contract is ensuring flood barriers, pumps and other equipment is ready for rapid deployment to protect against flooding and other incidents, this is of national importance with a great deal of political sensitivity. <br/>• One site – manned- for all storage – central England location<br/>• Flexible monthly storage space ranging from 1000m2 (approx. 10,000sq Ft) to 3000m2 (approx. 30,000sq Ft). For the first 24 months of the contract there will be a guaranteed requirement of 2000m2 (20,000sq Ft) of internal storage.<br/>• Access is required 24/7, 365 days per year.<br/>• Must be manned 8-5pm, and include callout for staff outside these hours, as needed to access equipment. <br/><br/>2.2 LOGISTICS <br/>The purpose is the appointment of a multi-faceted logistics support supplier capable of a wide range of support activities, skills and management abilities to undertake major incident response logistics including heavy haulage, lifting activities and onsite support. <br/>• This service is required 24/7, 365 days per year.<br/>• Out of hours service<br/>• Direct access to booking system through a dedicated coordinating manager for the EA.<br/>• Dedicated customer service support<br/>• Include daily haulage activities. <br/>• Driver only – availability<br/>• Onsite vehicle support e.g. HGVs/Lifting vehicles on site and associated paperwork for lifting operations.<br/>• There is a possibility for a requirement for logistics requirement across EU and non-EU countries, this is included in contract.<br/><br/>2.3 MAINTENANCE<br/>The requirement is to maintain EA assets across England:<br/>• Provide mobile maintenance visits to our sites across England.<br/>• The maintenance staff are required to work at EA depots and there could be a requirement for these staff to be based at an EA site.<br/>• Maintenance staff will require forklift license.<br/>• Support EA site visits and inventory management of all EA Principal Depots, with a stock check and full equipment review. The site visits must be made in the most sustainable and economical way. <br/>• Undertake warehouse management duties of EA equipment and ancillaries at contractor warehousing facility.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2024
End:
30/06/2028
This contract is subject to renewal: Yes
Description of renewals:
A new tender will be released for any future renewals
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot 2
II.2.1) Title
Lot 2 - Crane Hire
II.2.2) Additional CPV code(s)
42414100
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The winning supplier will provide full contract lifts and a range of cranes for the lifting of pumps, pipework, etc.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2024
End:
30/06/2028
This contract is subject to renewal: Yes
Description of renewals:
A new tender will be released for any renewals
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of expressions of interest
Date:
10/04/2024
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.3) Additional information
Please see the tender pack by registering for Atamis (e-sourcing portal). The tender pack includes all specification, technical questions and timeline.
VI.4) Procedures for review
VI.4.1) Review body
Defra Network eTendering Portal
Seacole Building, 2 Marsham Street
London
SW1P 4DF
UK
Internet address(es)
URL: https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs
VI.4.2) Body responsible for mediation procedures
Defra Network eTendering Portal
Seacole Building, 2 Marsham Street
London
SW1P 4DF
UK
Internet address(es)
URL: https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs
VI.5) Date of dispatch of this notice
04/03/2024