II.2.2) Additional CPV code(s)
85140000
II.2.3) Place of performance
NUTS code:
UKE32
Main site or place of performance:
Sheffield
II.2.4) Description of the procurement
The aims of this tender exercise were as follows.
• To select an OH Service who develops an understanding of the University aims, tasks and risk, the working environment, culture and individual requirements of the University. It will also be necessary to develop strong relationships with University staff to enable a clear understanding of needs.
• To have an OH service with professional, highly qualified and capable staff to provide medically accurate and timely communication and information to all key stakeholders.
• To have an efficient OH service for applicants/students to engage in the assessment of their suitability in a timely, efficient and transparent process. This includes the provision of an online portal (Supplier Portal) through which the online elements of the OH service are provided (see Appendix 2 for details of the Supplier Portal requirements) and automated systems and processes in order to minimise University staff intervention and reduce lack of attendance at clinics (DNAs).
• To have a proactive OH service who monitors the health clearance process and vaccination clearance in line with course and placement commencement dates.
• To select an OH service who provides management information and monitors key performance indicators to inform decision making and strategic development.
• To work with an OH service to develop: accessibility of data, interconnectivity and automated transfers to and from University systems in order to minimise manual input of data which has the potential for human error.
• To select an OH service who is committed to continual improvement of processes in order to deliver an efficient service to applicants/students.
II.2.5) Award criteria
Quality criterion: Health Screening
/ Weighting: 2%
Quality criterion: Student Clearence
/ Weighting: 9%
Quality criterion: Fulfilling our requirements
/ Weighting: 7%
Quality criterion: Improvements building on previous experience/knowledge
/ Weighting: 5%
Quality criterion: Online system
/ Weighting: 7%
Quality criterion: Continuous improvement
/ Weighting: 2%
Quality criterion: Transition and Implementation
/ Weighting: 2.5%
Quality criterion: End of contract and transfer of data
/ Weighting: 2.5%
Quality criterion: KPIs/SLAs
/ Weighting: 2.5%
Quality criterion: Complains procedures
/ Weighting: 2%
Quality criterion: Clinics
/ Weighting: 7%
Quality criterion: Unforeseen circumstances
/ Weighting: 5%
Price
/ Weighting:
40%
II.2.11) Information about options
Options:
Yes
Description of options:
The contract is for 2 years and the term may be extended in 3 x 2 year contract extensions provided that the duration of the contract shall be no longer than 8 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No