Contract notice
Section I: Contracting
authority
I.1) Name and addresses
City of London Corporation
Guildhall
London
EC2P 2EJ
UK
Telephone: +44 2076063030
E-mail: James.Carter@cityoflondon.gov.uk
NUTS: UKI
Internet address(es)
Main address: www.cityoflondon.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.capitalesourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.capitalesourcing.com
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Barbican Centre temporary washrooms
Reference number: prj_COL_23592
II.1.2) Main CPV code
44211100
II.1.3) Type of contract
Supplies
II.1.4) Short description
The City of London is currently undertaking a major renewal of the Barbican Centre (BC). Repairs to / replacement of the BC’s drainage forms part of the first phase of this project. During this time, there will be phased closures of the building’s toilet facilities for significant periods of time. This tender is to appoint a contractor to supply and install temporary modular built toilet facilities in the BC’s fountain room (see attached floorplans) for six months to allow for all performances to go ahead as planned and for the building to remain operational.
II.1.5) Estimated total value
Value excluding VAT:
368 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Barbican Centre, Silk Street, London, EC2Y 8DS
II.2.4) Description of the procurement
To provide temporary, modular built toilet facilities for a hire period of six months. The facilities are to be of a high quality, suitable for the listed building. Prior to the install, the contractor is expected to carry out a test to confirm the existing pipework has the capacity to manage with the temporary toilets. The contractor is to propose a methodology for this test. The facility is to consist of:
- 25 gender neutral cubicles
- 15 urinals
- 20 vanity units (sink, mirror, soap dispensers, paper towel dispensers)
- 1 accessible toilet facility
- Pumps and secondary back up pumps in case of failure
- Water buffet tanks (to manage demand during busy periods)
The supplier should allow for in full:
- Removal of existing carpet tiles, supply and installation of non-slip floor for all areas and reinstatement of old carpet tiles upon completion of hire period
- Delivery to site and install including pipework requirements into existing drainage
- De-rig, collection and removal from site
The number of facilities may change subject to outcome of pipework capacity and clients requirements.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
368 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 6
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The duration of the contract is 6 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 6 months. The maximum length of the contract is therefore 12 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the procurement documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
The temporary toilets are essential to allow the Barbican Centre to remain open and operational while its ‘superloos’ undergo vital maintenance work. Procurement via an accelerated procedure is essential if The Barbican Centre are to have the facilities on site in time for the scheduled closure period (mid-April). Failure to do so would result in a delay to the Barbican Renewal phase 0 programme which could be detrimental to the buildings and City’s reputation.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/03/2024
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/03/2024
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This tendering exercise is being undertaken using the electronic tendering system ‘capitalEsourcing’ (www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free.
The estimated value given at II.2.6) is for the duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore 368,000 GBP
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 2LL
UK
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 2LL
UK
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
05/03/2024