Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Transport for London
5 ENDEAVOUR SQUARE
LONDON
E201JN
UK
Contact person: James Inchbald
E-mail: jamesinchbald@tfl.gov.uk
NUTS: UKI
Internet address(es)
Main address: https://tfl.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplier.ariba.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplier.ariba.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Transport
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Innovation Operations Supplier
Reference number: tfl_scp_002442
II.1.2) Main CPV code
73200000
II.1.3) Type of contract
Services
II.1.4) Short description
Transport for London's Open Innovation Team is looking to appoint an Innovation Operations Supplier (IOS) to support the delivery of Open Innovation's discovery, trialling and commercialisation workflow.
The IOS would be appointed to a 3+1 master agreement with individual pieces of work being delivered through call offs.
This tender will follow the restricted procedure with any prospective bidder being able to compete in the Supplier Questionnaire (SQ) stage. Up to six of the highest scoring suppliers following the evaluation of the SQ submissions will then be invited to the Invitation to Tender (ITT) stage.
The SQ/ITT will both be managed on TfL's e-tendering platform SAP Ariba. SQ/ITT submissions and any clarification queries must be submitted via the relevant SAP Ariba Sourcing Event.
Registration Process
In order to receive access to the SQ documentation, please follow the guidance in the following link:
https://www.contractsfinder.service.gov.uk/Notice/Attachment/7a097b37-3090-4147-9d15-d09cc6e53b11
A summary of this guidance is as follows:
1. Submit TfL Supplier Request Form:
If you have never done business with TfL before, and are not registered with TfL as a supplier please submit a TfL Supplier Request Form at the following link:
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
This will create a supplier record for your company in the internal TfL sourcing system, allowing TfL commercial teams to invite your company to sourcing events.
2. Create your Ariba Network (SAP Business Network) Account:
If you don't have an Ariba Network Account please create one at https://supplier.ariba.com and add to the account your sourcing event Users.
3. Request access to SQ sourcing event
If your organisation already had/has now completed its TfL supplier request form and already had/now has an Ariba Network Account please request access to the Innovation Operation Supplier SQ sourcing event by emailing James Inchbald at: jamesinchbald@tfl.gov.uk
Please include which Ariba User from your organisation you would like to be added to the event (multiple users from one organisation can be added).
You will then be added to the Ariba SQ sourcing event where you can gain access to the SQ documentation and submit your SQ submission.
This entire process is free of charge.
Please note, you will not be able to access to the SQ documentation unless your registration is complete. This should be completed as soon as possible to avoid delays.
If you need any support in registering for SAP Ariba, please contact our SAP Ariba Supplier enablement team at: ariba_supplier_enablement@tfl.gov.uk
II.1.5) Estimated total value
Value excluding VAT:
2 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79900000
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
The Innovation Operations Supplier (IOS) would be required to deliver work in the following four activity areas to be delivered through call off contracts:
1. Scouting- finding innovative solutions and suppliers in the market to solve TfL problems.
2. Horizon Scans - advising on early warning signs of change inside and outside TfL, future trends and themes in the nearer and longer terms that are relevant to TfL's strategic aims and offer realistic potential for scouting and trialling.
3. Trial Management - managing trials with or on behalf of Open Innovation.
4. Commercialisation - advising and supporting Open Innovation with sales, marketing and commercialisation opportunities.
To suitably deliver the above activities the IOS should have access to and make use of an existing innovation ecosystem. Further details can be found in the sourcing event documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The master agreement will have an initial 3 year term with Transport for London having the option to extend the master agreement for an additional 1 year.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/04/2024
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
This contract notice (and the associated procurement documents) are published in good faith. No warranty is given as to the accuracy or completeness of the information contained in it. Any liability for inaccuracy or incompleteness is expressly disclaimed by TfL.
Nothing in this contract notice (nor in the associated procurement documents) will be taken as constituting an offer (whether implied or otherwise) or any agreement, whether express or implied between, TFL and any other party. TFL reserves the right to withdraw from, cancel or amend the procurement process and may award the Restricted Procedure Framework Agreement in whole, in part or not at all as a result of this call for competition with no liability on its part.
Entering into the Framework Agreement does not guarantee any level of services and/or works will be called-off by the contracting authority. TFL shall not be liable for any costs or expenses incurred by any economic operator in considering and/or responding to the procurement process and/or resulting from any amendment or cancellation of this procurement exercise.
Bidders submit a response to the SQ and subsequent ITT at their own risk. All discussions will be conducted in English. Tenders and supporting documents must be priced in Pounds Sterling and all payments made under the Contract will be in Pounds Sterling.
Bidders must read the instructions carefully before proceeding and are advised to satisfy themselves that they understand all the requirements of the procurement and terms of the contract and the rules of the procurement process before submitting their tender response.
VI.4) Procedures for review
VI.4.1) Review body
Transport for London
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with the Public Contracts Regulations 2015
VI.5) Date of dispatch of this notice
05/03/2024