Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Orbit Group Limited
Garden Court, Binley Business Park, Harry Weston Road
Coventry
CV3 2SU
UK
Contact person: Mr Matthew Bowcott
Telephone: +44 7581020976
E-mail: matthew.bowcott@orbit.org.uk
NUTS: UK
Internet address(es)
Main address: http://www.orbit.org.uk
Address of the buyer profile: http://www.orbit.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Opportunities/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Opportunities/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Lift Maintenance, Servicing and Repairs
Reference number: DN711775
II.1.2) Main CPV code
50750000
II.1.3) Type of contract
Services
II.1.4) Short description
Orbit is seeking to award the successful Contractor with a 2-year contract (with the option to extend for a further 2 x 2-year periods) for the provision of Lift Maintenance, Servicing and Repairs to be delivered across all Orbit regions (East, South, Midlands). In-scope assets are Passenger Lifts, Stairlifts, Through Floor Lifts, Platform Lifts and Hoists. Orbit reserves the right to amend this scope. Any potential Contractor must have the capability to provide the required Services for these assets.
Services shall cover:
• Planned Preventative Maintenance Services (‘’PPM’’): this means maintenance that is performed as part of a regular and scheduled maintenance service programme in order to keep the assets operating correctly and in good working order and to therefore avoid unscheduled asset breakdown and down time, only consumables included; and
• Reactive Maintenance Services (‘’RM’’): means maintenance that is performed as required on a scheduled basis following asset equipment failure and is the procedure of repairing and replacing equipment as necessary in order to keep the assets operating correctly and in good working order, only consumables included; and
• Other requirements outlined within the Specification.
II.1.5) Estimated total value
Value excluding VAT:
3 450 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
East
II.2.2) Additional CPV code(s)
50750000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lift Maintenance, Servicing and Repair Works to be conducted in Orbit's East region, as per Specification.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
420 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
24 month initial term with option to extend for a further 2 x 24 month periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
South
II.2.2) Additional CPV code(s)
50750000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lift Maintenance, Servicing and Repair Works to be conducted in Orbit's South region, as per Specification.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
24 month initial term with option to extend for a further 2 x 24 month periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Midlands
II.2.2) Additional CPV code(s)
50750000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lift Maintenance, Servicing and Repair Works to be conducted in Orbit's Midlands region, as per Specification.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
930 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
24 month initial term with option to extend for a further 2 x 24 month periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/04/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
16/04/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Upon Contract Expiry/Termination. 24 month initial term with option to extend for a further 2 x 24 month periods.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
London
UK
VI.5) Date of dispatch of this notice
06/03/2024