Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
NP24 6AW
UK
Contact person: Connor Thomas
E-mail: Thomac21@caerphilly.gov.uk
NUTS: UKL16
Internet address(es)
Main address: https://www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://supplierlive.proactisp2p.com/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Provision of Domestic Heating and Hot Water System Installations
Reference number: CCBC/PS2513/24/CT
II.1.2) Main CPV code
45232141
II.1.3) Type of contract
Works
II.1.4) Short description
Framework Agreement to support the Council’s in-house capacity for the installation of heating and hot water systems (‘HHWS’) and all associated components within the Council’s residential housing stock.
II.1.5) Estimated total value
Value excluding VAT:
6 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
39715210
44115200
44620000
44621000
44621200
45232141
45331100
50720000
50721000
50531200
II.2.3) Place of performance
NUTS code:
UKL16
II.2.4) Description of the procurement
Framework agreement for the Provision of Domestic Heating and Hot Water System Installations.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
If required this will be renewed inline with the councils normal policy
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
- Gas Safe Registration including the following competencies:
- CCN1 – Core Gas Safety
- CENWAT – Domestic central heating and instantaneous water heaters
- CKR1 – Domestic cookers
- HTR1 – Domestic Space heaters
- MET1 – Domestic meters
- CPA1 – Combustion performance analysis
- CMDDA1 – Carbon monoxide/Carbon dioxide – domestic atmosphere and appliance testing
- UVHW1 – Installation & maintenance of domestic unvented hot water storage systems
- Registration certificate from any one of the Government approved full-scope Competent Person Schemes for electrical works such as NICEIC, ECA, NAPIT.
- Competent Person Scheme for Solid Fuel Domestic Appliances including the following competencies:
- Service and maintenance.
- Installation of solid fuel or multi fuel boiler or heater.
- Installation of a flexible metal flue liner.
- Installation of a rigid sectional metal flue liner.
- WR1 – Knowledge of the water supply (water regulations 1999 endorsed by WRAS technical committee)
- Microgeneration Certification Scheme with the following competencies:
- MIS 3001 Solar Heating Standard
- MIS 3005 Heat Pump Standard
- DASHP – Domestic Air Source Heat Pump
- Worcester Bosch Excelerate Accredited Installer.
- Aico Smoke, Heat and CO Detector Competency Training. It is intended that this training will provided free of charge by Aico to those Tenderers appointed to this Framework Agreement.
- (Cat B) Non-Licensable Asbestos work training accredited by one of the following bodies: UKATA, IATP.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Set out within Invitation to Tender.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/04/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
08/04/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
If required this will be renewed inline with the councils normal policy
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT REGISTERING AN INTEREST IN THIS TENDER. FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:
1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;
2. Follow the relevant steps,
3. Make a note of the Organisation ID and User Name, then click ‘Register’;
4. You will then receive an email from the system asking you follow a link to activate your account;
5. Enter the information requested, clicking on the blue arrow to move on to the next stage;
6. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;
7. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;
8.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms. Once you have agreed click on the blue arrow to move on to the next stage;
9. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Select ‘Complete Registration’ and you will enter the Supplier Home page;
10. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed.
Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button;
11. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents;
12. You can now either complete your response or ‘Decline’ this opportunity.
All queries are to be made via the messaging system on the Proactis portal.
If you require assistance please contact our Supplier Relationship Officer Hayley Clarke on CLARKH2@caerphilly.gov.uk or by telephone on 01443 863234.
Suppliers are advised to allow adequate time for the submission of their Bid
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
This Framework Agreement includes Social Value TOMs as set out within the Invitation to Tender.
(WA Ref:139701)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
07/03/2024