Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Police Digital Service
08113293
20 Gresham Street,
LONDON
EC2V 7JE
UK
Contact person: Derek Edwards
Telephone: +44 3330060000
E-mail: derek.edwards@tlt.com
NUTS: UK
Internet address(es)
Main address: https://pds.police.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/94392
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a Police and Justice Text Redaction Tool
Reference number: PDSCN-294-2023
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
This procurement is for the provision of a multi-supplier framework agreement (Framework Agreement), for the provision of a PDS Text Redaction Tool for documentation. The solution will include software, licencing and support and maintenance requirement and eLearning training. The solution will provide a full audit trail of activities and gives forces the ability to be in control of their data.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
10 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
United Kingdom
II.2.4) Description of the procurement
This procurement is for the provision of a multi-supplier framework agreement (Framework Agreement), for the provision of a PDS Text Redaction Tool for documentation. The solution will include software, licencing and support and maintenance requirement. The solution will provide a full audit trail of activities and gives forces the ability to be in control of their data.
The redaction process for text requires a solution that is intuitive, can identify selected individual and/or recurring text, adheres to PII and data protection regs dynamically, within a range of document formats and handwritten scanned docs.
The expectation is that individual or multiple docs can be redacted simultaneously without increasing the file size of the document(s).
It is expected that the tool will integrate with existing systems (such as RMS systems) to enable a smooth transition of data and ensure all redacted documents are linked to a case where applicable.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 50
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The intention is that once the Framework Agreement is awarded it will be novated to Bluelight Commercial Ltd. whose registered office is Lower Ground floor, 5 – 8 The Sanctuary, London SW1P 3JS.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-032338
Section V: Award of contract
Contract No: 1
Title: Provision of a Police and Justice Text Redaction Tool
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/03/2024
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Aiimi Ltd
05648705
5th Floor, 100 Avebury Boulevard,
Milton Keynes,
MK9 1FH
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Simpson Associates Ltd
3442572
Suite 3b, 20 George Hudson Street,
York
YO1 6WR
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
TeraDact Acquisitions LLC
15531817
Taylor Wessing, 5 New Street Square
London
EC4A 3TW
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
The London Data Company
13303209
Warnford Court, 29 Throgmorton Street
London
EC2N 2AT
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 10 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
If not already registered, suppliers will need to register here to gain access to the relevant documents - https://uk.eu-supply.com/ctm/Company/CompanyRegistration/RegisterCompany?OID=1&B=UK . Prior to the release of the procurement documents suppliers will need to sign a Non-Disclosure Agreement and submit this via the Bluelight portal.
VI.4) Procedures for review
VI.4.1) Review body
High Court, Royal Courts of Justice
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
07/03/2024