Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Leeds City Council
171459162
Civic Hall, 3rd Floor West,
Leeds
LS1 1UR
UK
Contact person: Laura Skirrow
Telephone: +44 01135351235
E-mail: laura.skirrow@leeds.gov.uk
NUTS: UKE42
Internet address(es)
Main address: https://www.leeds.gov.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104105
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Coffee Shop and Café Solutions
Reference number: 78383
II.1.2) Main CPV code
15860000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Supply of Coffee Shop and Café Solutions - The Council is looking to establish a multi lot framework contract designed to facilitate the needs of various council facilities across the city of Leeds. 1 x 12 month possible extension available.
Lot 1 Purchase of Coffee Machines (estimated overall value including extensions £600,000)
Lot 2A Lease - Supply of Machine Only (estimated overall value including extensions £80,000)
Lot 2B Lease - Supply of Coffee and Free On-Loan Equipment (estimated overall value including extensions £80,000)
Lot 3 Service Only for Pre-Existing Equipment that is out of contract(estimated overall value including extensions £100,000)
Lot 4 Supply of Coffee Only for Machines (estimated overall value including extensions £340,000)
Lot 5 Supply of Ingredients (estimated overall value including extensions £80,000)
Lot 6 Supply of Fairtrade Ingredients (estimated overall value including extensions £20,000)
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 140 000.00
GBP
II.2) Description
Lot No: 2A
II.2.1) Title
Lease - Supply of Machine Only
II.2.2) Additional CPV code(s)
39711310
II.2.3) Place of performance
NUTS code:
UKE42
II.2.4) Description of the procurement
Lot 2A - Lease - Supply of Machine Only
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 1000
Price
/ Weighting:
0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2B
II.2.1) Title
Lease - Supply of Coffee and Free On-Loan Equipment
II.2.2) Additional CPV code(s)
03131100
39711310
II.2.3) Place of performance
NUTS code:
UKE42
II.2.4) Description of the procurement
Lot 2B - Lease - Supply of Coffee and Free On-Loan Equipment
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 1000
Price
/ Weighting:
0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1
II.2.1) Title
Purchase of Coffee Machines
II.2.2) Additional CPV code(s)
39711310
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
Leeds
II.2.4) Description of the procurement
Supply of Coffee Shop and Café Solutions - The Council is looking to establish a multi lot framework contract designed to facilitate the needs of various council facilities across the city of Leeds.
Lot 1 - Purchase of Coffee Machines
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 1000
Price
/ Weighting:
0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
n/a
Lot No: 3
II.2.1) Title
Service Only for Pre-Existing Equipment that is out of contract
II.2.2) Additional CPV code(s)
39711310
II.2.3) Place of performance
NUTS code:
UKE42
II.2.4) Description of the procurement
Lot 3 - Service Only for Pre-Existing Equipment that is out of contract
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 1000
Price
/ Weighting:
0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Supply of Coffee Only for Machines
II.2.2) Additional CPV code(s)
03131100
15861000
15861100
II.2.3) Place of performance
NUTS code:
UKE42
II.2.4) Description of the procurement
Lot 4 - Supply of Coffee Only for Machines
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 1000
Price
/ Weighting:
0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Supply of Ingredients
II.2.2) Additional CPV code(s)
15860000
15861000
15861200
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
leeds
II.2.4) Description of the procurement
Lot 5 - Supply of Ingredients
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Supply of Fairtrade Ingredients
II.2.2) Additional CPV code(s)
15860000
15861000
15861200
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
LEEDS
II.2.4) Description of the procurement
Lot 6 - Supply of Fairtrade Ingredients
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-031672
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Supply of Coffee Shop and Café Solutions
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/03/2024
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bewleys Tea & Coffee
GB 442 0727 19
Bent Ley Industrial Estate
Holmfirth
HD9 4EP
UK
E-mail: lucy.burgess@bewleys.co.uk
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
1 140 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: 2
Title: Supply of Coffee Shop and Café Solutions
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/03/2024
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
JJ Food Service Limited
2330996
7 Solar Way, Innova Park
Enfield
EN3 7XY
UK
E-mail: nina.grosicka@jjfoodservice.com
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
1 140 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Interested parties can download the tender documentation directly from https://yortender.eu-supply.com/ by using the scheme ID: 78383
Requests for documentation should not be made by telephone or e-mail. The
documentation should be completed and returned by no later than the deadline specified in IV.2.2. Late submissions will not be accepted.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further information from the contracting authority before the contract is entered into.
Such additional information should be requested from the addressee found in I.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for such action had arisen).
Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the correct implementation of a10 day standstill period and publication of appropriate notices the court may only award damages once the contract has been entered into.
VI.4.4) Service from which information about the review procedure may be obtained
The High Court of Justice
london
UK
VI.5) Date of dispatch of this notice
07/03/2024