Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
South East Coast Ambulance Service NHS Foundation Trust
Nexus House
Crawley
RH10 9BG
UK
Contact person: Procurement
Telephone: +44 1892831139
E-mail: Procurement@secamb.nhs.uk
NUTS: UK
Internet address(es)
Main address: www.secamb.nhs.uk
Address of the buyer profile: https://commercialsolutions.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision & Support Services of a Patient Records Data Solution
Reference number: ecm_4334
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
South East Coast Ambulance Service NHS Foundation Trust ("the Authority") employs more than 4000 staff and provides Emergency and Urgent Care Services and Out of Hours Services across Kent, Sussex and Surrey.
The Authority issued an invitation to tender ("ITT") in connection with a competitive procurement to secure the provision of Patient Care Records Services /contract.
The contract will be for a period of 12 months from 22nd January 2024 with 1 12 month extension.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
81 700.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48180000
48610000
48611000
48612000
48613000
72310000
72312200
72313000
72314000
72316000
72317000
79212200
79212300
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Kent, Sussex and Surrey
II.2.4) Description of the procurement
The Trust collects electronic Patient Care Record (ePCR) data for clinical audit purposes from several information systems and processes. The contract is to be awarded for one year in the first instance, with an option for a one-year extension. Combining services from 2 suppliers to one sole services for paper and electronic Patient Care Records.
II.2.5) Award criteria
Quality criterion: Technical Requirements
/ Weighting: 70
Quality criterion: Commercial / Price
/ Weighting: 30
Price
/ Weighting:
Technical - 70% Commercial 30%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
n/a
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-003136
Section V: Award of contract
Contract No: ecm_4334
Title: Provision and Support of a Patient Records Data Solution
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/01/2024
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Docworks Ltd
43 Vicarage Road
Marsworth, Bucks HP23 4LT
HP23 4LT
UK
NUTS: UK
Internet address(es)
URL: www.doc-works.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 81 700.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
South East Coast Ambulance Foundation Trust
Nexus House
Crawley
RH10 9BG
UK
E-mail: michelle.wiltshire@secamb.nhs.uk
VI.4.4) Service from which information about the review procedure may be obtained
South East Coast Ambulance Foundation Trust
Nexus House
Crawley
RH10 9BG
UK
E-mail: Procurement@secamb.nhs.uk
VI.5) Date of dispatch of this notice
07/03/2024