Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Halton Borough Council
Municipal Building, Kingsway
Widnes
WA8 7QF
UK
Contact person: Ms Alexandra Blackburn
E-mail: alexandra.blackburn@halton.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www2.halton.gov.uk
Address of the buyer profile: http://www2.halton.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.the-chest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.The-Chest.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Maintenance, Servicing and Works in Halton - Mechanical, Electrical and Building
Reference number: DN713678
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The purpose of these contracts are to provide the following services for Halton Borough Council owned and managed buildings within the borough:
Planned preventative maintenance
Reactive breakdown
Repair and replacement services
New Works
Contracts:
Lot 1 – Mechanical
Lot 2 – Electrical
Lot 3 – Building
II.1.5) Estimated total value
Value excluding VAT:
22 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Mechanical
II.2.2) Additional CPV code(s)
50712000
51120000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Within the borough of Halton.
II.2.4) Description of the procurement
Mechanical Maintenance, Servicing and Works
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
7 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is a one 12 month extension option, beyond the initial three year contract period, to be given at the discretion of Council.
Please note: the estimated contract value of 7,000,000 is based on the extension option
being given. If the extension is not offered then the estimated contract value could reduce to
approx. 5,250,000. There is no guarantee regarding these figures and not all work is known at
this time so the figures in this notice are purely estimates.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - Electrical
II.2.2) Additional CPV code(s)
50116100
50711000
51110000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Within the borough of Halton
II.2.4) Description of the procurement
Electrical Maintenance, Servicing and Works
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
8 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is a one 12 month extension option, beyond the initial three year contract period, to be given at the discretion of Council.
Please note: the estimated contract value of 8,000,000 is based on the extension option
being given. If the extension is not offered then the estimated contract value could reduce to
approx. 6,000,000. There is no guarantee regarding these figures and not all work is known at
this time so the figures in this notice are purely estimates.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 - Building
II.2.2) Additional CPV code(s)
45210000
45262700
45262800
45300000
71315000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Within the borough of Halton.
II.2.4) Description of the procurement
Building Maintenance, Services and Works
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
7 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is one 12 month extension option, beyond the initial three year contract period, to be given at the discretion of Council.
Please note: the estimated contract value of 7,000,000 is based on the extension option
being given. If the extension is not offered then the estimated contract value could reduce to
approx. 5,250,000. There is no guarantee regarding these figures and not all work is known at
this time so the figures in this notice are purely estimates.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to the procurement documents at www.The-Chest.org.uk for details
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Please refer to the procurement documents at www.The-Chest.org.uk for details
III.2.2) Contract performance conditions
Please refer to the procurement documents at www.The-Chest.org.uk for details
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/04/2024
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/04/2024
Local time: 15:00
Place:
Online on the Chest website.
Information about authorised persons and opening procedure:
HBC Procurement Team
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Dependent upon whether the extension options are used. If extensions are offered
and accepted then approx. Spring 2028. If the extensions are not offered then approx
Spring 2027.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
To bid for this opportunity please register as a supplier at www.the-chest.org.uk and express
your interest in the opportunity via the Chest. All of the procurement documentation will be
available on the Chest website to view and complete.
Any queries can be raised using the messaging facility on the Chest website.
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service, Cabinet Office
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
VI.5) Date of dispatch of this notice
08/03/2024