Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Crofty Multi Academy Trust
Mawgan-in-Meneage
Helston
TR12 6AY
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK3
Internet address(es)
Main address: https://croftymat.org/
I.1) Name and addresses
Garras School
Mawgan-in-Meneage
Helston
TR12 6AY
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK3
Internet address(es)
Main address: https://croftymat.org/garras-school/
I.1) Name and addresses
Godolphin School
Godolphin Cross
Helston
TR13 9RB
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK3
Internet address(es)
Main address: https://croftymat.org/godolphin-school/
I.1) Name and addresses
Halwin School
Porkellis
Helston
TR13 0EG
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK3
Internet address(es)
Main address: https://croftymat.org/halwin-school/
I.1) Name and addresses
Illogan School
Churchtown, Illogan
Redruth
TR16 4SW
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK3
Internet address(es)
Main address: https://croftymat.org/our-schools/illogan-school/
I.1) Name and addresses
Lanner School
Lanmoor Estate
Redruth
TR16 6AZ
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK3
Internet address(es)
Main address: https://croftymat.org/our-schools/lanner-school/
I.1) Name and addresses
Parc Eglos School
Church Hill, Parc Eglos
Helston
TR13 8UP
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK3
Internet address(es)
Main address: https://croftymat.org/parc-eglos-school/
I.1) Name and addresses
Pencoys School
Loscombe Road
Four Lanes
TR16 6RB
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK3
Internet address(es)
Main address: https://croftymat.org/our-schools/pencoys-school/
I.1) Name and addresses
Pennoweth School
Drump Road
Redruth
TR15 1NA
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK3
Internet address(es)
Main address: https://croftymat.org/our-schools/pennoweth-school/
I.1) Name and addresses
Porthleven School
Torleven Road, Porthleven
Helston
TR13 9BX
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK3
Internet address(es)
Main address: https://croftymat.org/1994-2/
I.1) Name and addresses
Portreath School
Penberthy Road, Portreath
Redruth
TR16 4LU
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK3
Internet address(es)
Main address: https://croftymat.org/our-schools/portreath-school/
I.1) Name and addresses
Rosemellin School
Cliff View Road
Camborne
TR14 8PG
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK3
Internet address(es)
Main address: https://croftymat.org/our-schools/rosemellin-school/
I.1) Name and addresses
Roskear School
Roskear
Camborne
TR14 8DJ
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK3
Internet address(es)
Main address: https://croftymat.org/our-schools/roskear-school/
I.1) Name and addresses
Sithney School
Crowntown
Helston
TR13 0AE
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK3
Internet address(es)
Main address: https://croftymat.org/sithney-school/
I.1) Name and addresses
Trannack School
Trannack
Helston
TR13 0DQ
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK3
Internet address(es)
Main address: https://croftymat.org/1988-2/
I.1) Name and addresses
Treloweth School
Higher Broad Lane
Redruth
TR15 3JL
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK3
Internet address(es)
Main address: https://croftymat.org/our-schools/treloweth-school/
I.1) Name and addresses
Weeth School
Holman Avenue
Camborne
TR14 7GA
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK3
Internet address(es)
Main address: https://croftymat.org/our-schools/weeth-school/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmustms.co.uk/respond/996X2AMS34
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Crofty Multi Academy Trust ~ Catering Tender
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide catering services for Crofty Multi Academy Trust (MAT).
II.1.5) Estimated total value
Value excluding VAT:
4 742 435.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK3
Main site or place of performance:
Cornwall and Isles of Scilly
II.2.4) Description of the procurement
The contract covers the scope for the provision of all catering services within the schools, which also includes all hospitality and free issue requirements.
The duration of the contract being offered is for an initial three-year period, with the potential to extend for a further two 12-month periods, commencing on 01 January 2025. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
The contract being offered within this tender will be on a guaranteed performance basis, with an expected profit share of any betterment to the agreed budget. While the Trust will be the principal contracting authority, each School will have its own individual budget for performance analysis and reconciliation.
Currently, the catering services across each of these Schools are outsourced and TUPE is expected to apply. It is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful Supplier will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme. There may be exceptions to this requirement, whereby suitable alternative proposals for service delivery are submitted for consideration by the Trust.
Across the Schools, there are a mixture of production kitchens and delivered services which the successful Supplier will be expected to support through the provision of transportation and staffing. As part of strategic planning, there will be the need to continually assess the ongoing commercial viability of the Primary Schools with onsite catering provisions throughout the contract term. Budget constraints within the Trust mean that, should an alternative, more cost effective solution to the service be available, it is expected that the bidders identify it during the Invitation To Tender (ITT) stage of the project and continuously throughout the contract term.
The Trust is seeking a suitably experienced Supplier who is able to evidence operating within Primary Schools with varying requirements, as well as large Multi Academy Trusts to achieve strategic goals. It is expected that the food standard across each of the locations be consistent with the Supplier’s ‘brand standard’ and Trust expectations.
Please see SQ document for more information.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 742 435.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2025
End:
31/12/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/04/2024
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
02/08/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://litmustms.co.uk/tenders/UK-UK-Helston:-School-catering-services./996X2AMS34" target="_blank">https://litmustms.co.uk/tenders/UK-UK-Helston:-School-catering-services./996X2AMS34</a>
To respond to this opportunity, please click here:
<a href="https://litmustms.co.uk/respond/996X2AMS34" target="_blank">https://litmustms.co.uk/respond/996X2AMS34</a>
GO Reference: GO-202438-PRO-25452640
VI.4) Procedures for review
VI.4.1) Review body
Crofty Multi Academy Trust
Mawgan-in-Meneage
Helston
TR12 6AY
UK
VI.5) Date of dispatch of this notice
08/03/2024