Contract notice
Section I: Contracting
authority
I.1) Name and addresses
West Sussex County Council
County Hall, West Street
Chichester
PO19 1RQ
UK
Contact person: John Figgins
E-mail: john.figgins@westsussex.gov.uk
NUTS: UKJ27
Internet address(es)
Main address: https://www.westsussex.gov.uk/default.aspx
Address of the buyer profile: https://www.westsussex.gov.uk/default.aspx
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://atamis-7669.my.site.com/ProSpend__CustomCommunitiesLogin?startURL=%2Fhome%2Fhome.jsp
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://atamis-7669.my.site.com/ProSpend__CustomCommunitiesLogin?startURL=%2Fhome%2Fhome.jsp
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Catering Repairs and Maintenance
Reference number: C17696
II.1.2) Main CPV code
50883000
II.1.3) Type of contract
Services
II.1.4) Short description
The Service Provider will be required to carry out both planned, and reactive kitchen equipment maintenance. Services are required to both gas an electrical equipment. Around 200 schools in total will participate in this arrangement, the exact number of schools is likely to fluctuate throughout the period of the contract.
II.1.5) Estimated total value
Value excluding VAT:
940 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
The Service Provider will be required to carry out both planned, and reactive kitchen equipment maintenance. Services are required to both gas an electrical equipment. Around 200 schools in total will participate in this arrangement, the exact number of schools is likely to fluctuate throughout the period of the contract. To note, only 10 of these schools operate gas kitchens. The Council will keep the Service Provider appraised of any changes to participating schools. The Service Provider will arrange annual proactive maintenance visits to every school under the arrangement and attend reactive callouts in these schools. The Council’s Catering Service will raise all callouts with the Service Provider and authorise all associated spend, and instructions directly from schools must not be taken by the Service Provider in terms of callouts or works. The Council’s Catering Service administration team will process all invoices for the Service Provider, the Service Provider is not required to invoice services directly to schools.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
940 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
03/06/2024
End:
31/07/2029
This contract is subject to renewal: Yes
Description of renewals:
Contract to be retendered at the end of the contract term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As set out in tender documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/04/2024
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
10/08/2024
IV.2.7) Conditions for opening of tenders
Date:
12/04/2024
Local time: 14:00
Place:
https://atamis-7669.my.site.com/ProSpend__CustomCommunitiesLogin?startURL=%2Fhome%2Fhome.jsp
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Cabinet Office - Public Procurement Review Service
1 Horse Guards Road
London
SW1A 2HQ
UK
Internet address(es)
URL: https://www.gov.uk/government/organisations/cabinet-office
VI.4.2) Body responsible for mediation procedures
Cabinet Office - Public Procurement Review Service
1 Horse Guards Road
London
SW1A 2HQ
UK
Internet address(es)
URL: https://www.gov.uk/government/organisations/cabinet-office
VI.5) Date of dispatch of this notice
08/03/2024