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Contract Notice

Welsh Public Library Standards 2024-26 Independent Assessor

  • First published: 12 March 2024
  • Last modified: 12 March 2024

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-139800
Published by:
Llywodraeth Cymru / Welsh Government
Authority ID:
AA0007
Publication date:
12 March 2024
Deadline date:
09 April 2024
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Welsh Government is looking to appoint an independent assessor to evaluate the annual returns of the Welsh Public Library Standards for the years 2023-24 and 2024-25. The aim is to review and summarise, through the production of 22 individual reports, and 1 overarching report, the performance of each public library service in Wales, based on qualitative and quantitative information submitted in June each year as part of the annual reporting exercise against the Welsh Public Library Standards Framework. The objectives are: To assess local authority library service performance for 2023-24, and 2024-25 based on quantitative and qualitative evidence submitted by 22 local authorities. Culture officials will undertake an initial statistical analysis of the quantitative data and this information will be supplied to the successful bidder. To prepare an individual assessment report for each local authority to the timetable outlined in section 4. These reports should be evaluative, providing feedback on how the authority is performing against the WPLS Framework, with constructive suggestions for improvement where necessary. The 22 individual reports will be provided in Word format files, and will need to be provided in both English and Welsh. There will also need to be provided a combined report of all 22 authorities for publication on the web. A template for the report format will be provided to the successful bidder. To create an overarching report providing an all-Wales overview. To attend a meeting of the WPLS Reference Group to discuss and moderate the findings of the assessments (The WPLS Reference Group includes the heads of three library services, Welsh Government officials, and a representative of the Welsh Local Government Association). To deliver a face-to-face seminar to members of Society of Chief Librarians Wales presenting the findings of the overview report.

Full notice text

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Llywodraeth Cymru / Welsh Government

Welsh Government, Parc Cathays / Cathays Park,

Caerdydd / Cardiff

CF10 3NQ

UK

Juanita Foster-Jones

+44 3000254836

Juanita.Foster-Jones@gov.wales


https://etenderwales.bravosolution.co.uk
https://etenderwales.bravosolution.co.uk

1.2

Address from which documentation may be obtained


Llywodraeth Cymru / Welsh Government

ETC - Culture, Sport & Tourism - Culture, Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park,

Caerdydd / Cardiff

CF10 3NQ

UK

Juanita Foster-Jones

+44 3000254836

Juanita.Foster-Jones@gov.wales

1.3

Completed documents must be returned to:


Llywodraeth Cymru / Welsh Government

Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park,

Caerdydd / Cardiff

CF10 3NQ

UK

Juanita Foster-Jones

+44 3000254836

Juanita.Foster-Jones@gov.wales

2 Contract Details

2.1

Title

Welsh Public Library Standards 2024-26 Independent Assessor

2.2

Description of the goods or services required

Welsh Government is looking to appoint an independent assessor to evaluate the annual returns of the Welsh Public Library Standards for the years 2023-24 and 2024-25.

The aim is to review and summarise, through the production of 22 individual reports, and 1 overarching report, the performance of each public library service in Wales, based on qualitative and quantitative information submitted in June each year as part of the annual reporting exercise against the Welsh Public Library Standards Framework.

The objectives are:

To assess local authority library service performance for 2023-24, and 2024-25 based on quantitative and qualitative evidence submitted by 22 local authorities. Culture officials will undertake an initial statistical analysis of the quantitative data and this information will be supplied to the successful bidder.

To prepare an individual assessment report for each local authority to the timetable outlined in section 4. These reports should be evaluative, providing feedback on how the authority is performing against the WPLS Framework, with constructive suggestions for improvement where necessary. The 22 individual reports will be provided in Word format files, and will need to be provided in both English and Welsh. There will also need to be provided a combined report of all 22 authorities for publication on the web. A template for the report format will be provided to the successful bidder.

To create an overarching report providing an all-Wales overview.

To attend a meeting of the WPLS Reference Group to discuss and moderate the findings of the assessments (The WPLS Reference Group includes the heads of three library services, Welsh Government officials, and a representative of the Welsh Local Government Association).

To deliver a face-to-face seminar to members of Society of Chief Librarians Wales presenting the findings of the overview report.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=139800

2.3

Notice Coding and Classification

73200000 Research and development consultancy services
92511000 Library services
1000 WALES
1010 West Wales and The Valleys
1011 Isle of Anglesey
1012 Gwynedd
1013 Conwy and Denbighshire
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1017 Bridgend and Neath Port Talbot
1018 Swansea
1020 East Wales
1021 Monmouthshire and Newport
1022 Cardiff and Vale of Glamorgan
1023 Flintshire and Wrexham
1024 Powys

2.4

Total quantity or scope of tender

Budget range of £60,000 - £70,000.

20 month contract, no extension.

3 Conditions for Participation

3.1

Minimum standards and qualification required

E-Tender Information:

https://etenderwales.bravosolution.co.uk

- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.

- On registering on the Platform the Super User will select a Username and will receive a password.

- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.

- In order to log-in to the Platform please enter your Username and Password.

- Note: If you forget your Password then visit the homepage and click “Forgot your password?”

- Registration should only be performed once for each Organisation.

- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.

- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).

- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the

Helpdesk to gain access to the Platform.

- Tenders must be uploaded to the BravoSolution portal by 14:00. Late bids will not be accepted.

How To Find The ITT:

- Once logged in you must click on ‘ITT’s Open to all Suppliers’

- The e-tender references for this contract are: project_55883 and itt_109292

- Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the 'Express an Interest' button. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.

- You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.

- Any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.

Please note that the Client may utilise EU finding in respect of the Contract. As a result, the successful Bidder will be required to manage finances and records so as to comply with EU audit requirements.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

C236/2023/2024

4.3

Time Limits

Time-limit for receipt of completed tenders
    09-04-2024  Time  14:00

Estimated award date
 15-05-2024

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:139800)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice

 12-03-2024

Coding

Commodity categories

ID Title Parent category
92511000 Library services Library and archive services
73200000 Research and development consultancy services Research and development services and related consultancy services

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
Juanita.Foster-Jones@gov.wales
Admin contact:
Juanita.Foster-Jones@gov.wales
Technical contact:
N/a
Other contact:
Juanita.Foster-Jones@gov.wales

Further information

Date Details
No further information has been uploaded.

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