Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
London Borough of Hillingdon
London
Hillingdon
London
UK
E-mail: procurement@hillingdon.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.hillingdon.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Manned Guarding and General Security Contract
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
London Borough of Hillingdon (“the Authority”) wishes to let a contract for the security services at its Civic Centre, Harlington Road Depot and various other premises within the Borough comprising of but not limited to the following services:
• Manned Guarding
• Main reception customer service and signposting
• Alarm Response
• Key Holding (attending site and acting in accordance with The London borough of Hillingdon’s instructions)
• CCTV Monitoring
• Building Access Control - Issuing of building access passes to staff and visitors, including the monitoring of staff without passes
• Car Parking management - including regular patrols to ensure compliance with
• policy.
• Out of hours reception service & incident control at the civic centre.
• Health and safety reporting
The scope of the contract may change during its term depending on needs of the Council.
The Council intends to award a contract for these services for a period of four (4) years with an option to extend for up to a further two (2) years subject to agreement and satisfactory performance.
TUPE regulations will apply under this contract.
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II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
3 834 412.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79711000
79713000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
London Borough of Hillingdon (“the Authority”) wishes to let a contract for the security services at its Civic Centre, Harlington Road Depot and various other premises within the Borough comprising of but not limited to the following services:
• Manned Guarding
• Main reception customer service and signposting
• Alarm Response
• Key Holding (attending site and acting in accordance with The London borough of Hillingdon’s instructions)
• CCTV Monitoring
• Building Access Control - Issuing of building access passes to staff and visitors, including the monitoring of staff without passes
• Car Parking management - including regular patrols to ensure compliance with
• policy.
• Out of hours reception service & incident control at the civic centre.
• Health and safety reporting
The scope of the contract may change during its term depending on needs of the Council.
The Council intends to award a contract for these services for a period of four (4) years with an option to extend for up to a further two (2) years subject to agreement and satisfactory performance.
TUPE regulations will apply under this contract.
II.2.5) Award criteria
Quality criterion: Cost
/ Weighting: 50
Cost criterion: Tech
/ Weighting: 50
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-027302
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/03/2024
V.2.2) Information about tenders
Number of tenders received: 17
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Octaga Security Services Limited
Bewell House Bewell Street
Hereford
HR4 0BA
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 834 412.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
WC1A 2LL
UK
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC1A 2LL
UK
VI.4.4) Service from which information about the review procedure may be obtained
London Borough of Hillingdon
Uxbridge
UB8 1UW
UK
VI.5) Date of dispatch of this notice
11/03/2024