Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Langstane Housing Association Ltd
680 King Street
ABERDEEN
AB24 1SL
UK
Contact person: Jeff Watt, Team Leader - Property Compliance
Telephone: +44 1224423000
E-mail: jeff.watt@langstane-ha.co.uk
NUTS: UKM50
Internet address(es)
Main address: http://www.langstane-ha.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14482
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gas and Air Source Heat Pump servicing and reactive maintenance
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
Langstane Housing Association has approximately 2,421 gas central heating systems and 124 air source heat pump systems in residential properties and a further 6 commercial heating systems. The successful contractor will carry out MOT style annual servicing of gas and wet electrical heating systems and biennial servicing of air source heat pumps in accordance with manufacturer recommendations. Further the contractor will be required to carry out reactive repairs and maintenance including an out of hours emergency call out service. Occasional system replacements and/or upgrades are also included in scope.
II.1.5) Estimated total value
Value excluding VAT:
2 100 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50720000
II.2.3) Place of performance
NUTS code:
UKM5
Main site or place of performance:
Aberdeen, Aberdeenshire and Moray.
II.2.4) Description of the procurement
Langstane Housing Association has approximately 2,421 gas central heating systems and 124 air source heat pump systems in residential properties and a further 6 commercial heating systems. These numbers are subject to change. The successful contractor will carry out MOT style annual servicing of gas and wet electrical heating systems and biennial servicing of air source heat pumps in accordance with manufacturer recommendations. Further there will be reactive repairs and maintenance required including an out of hours emergency call out service. Occasional system replacements and/or upgrades are also included in scope. Smoke detectors and CO2 detectors are also in scope.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.6) Estimated value
Value excluding VAT:
2 100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 x 1 year extensions
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
See tender documents
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The successful contractor will be required to deliver community benefits
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Membership of. NICEIC/ SELECT and Gas Safe and MCS Certification* or equivalents
Membership of SSIP accredited health and safety scheme e.g. CHAS or Constructionline
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Turnover
Financial Health
Insurance
Minimum level(s) of standards required:
Average turnover across last 3 years of GPB678000 minimum
Financial assessment of 2 years of accounts
Employers Liability GBP 5million
Public Liability GBP 5million
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Past relevant experience
Minimum level(s) of standards required:
Must be able to demonstrate relevant experience by providing details of 2 contracts of a similar size, scope and nature within the last 5 years.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The contract will include Key Performance Indicators and a requirement for continuous improvement
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/04/2024
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
22/04/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
5 years hence
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=760380.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The contractor will be required to state what community benefits they will provide as part of their obligations to deliver this contract.
(SC Ref:760380)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=760380
VI.4) Procedures for review
VI.4.1) Review body
Aberdeen Sheriff Court
Aberdeen
UK
VI.5) Date of dispatch of this notice
11/03/2024