II.2.2) Additional CPV code(s)
48100000
48450000
II.2.3) Place of performance
NUTS code:
UKJ31
II.2.4) Description of the procurement
Portsmouth City Council (PCC) are a large unitary authority with an employee headcount of approximately 4500 people, excluding schools. This is made up of around 600 managers who will require more regular access and use of the recruitment system and up to a further 3900 potential other users who may be required to support the recruitment process, such as interview panel members or for administrative purposes. A significant number of employees will not require access to the system.
The ability to deliver key services to support our communities depends upon our ability to acquire and retain the right people at the right time. We are committed to continue to build our reputation for excellence and innovation and to recruit employees with the right skills, attitudes, values and behaviours we need now and for the future. The recruitment system will be key in helping PCC to achieve this aim.
The estimated value of the contract is £50,000 per annum with up to £15,000 implementation costs
The initial contract term will be for 3 years with possibility of extending the term on a rolling basis in increments to be agreed, subject to the agreement and performance of both parties.
It is anticipated that the contract will be awarded in Spring/Summer 2024 with go-live date as soon as practicable thereafter.
The procurement timetable is set out below.
Procurement documents available on In-tend - 11th March 2024
Deadline for requests for clarification - 25th March 2024
Tender return deadline - 10th April 2024
Evaluation of tenders completed - 30th April 2024
Invitation to demo (if required) - 30th April 2024
Demo period - W/c 6th & 13th May
Award decision notified to tenderers - 24th May 2024
Standstill period - 25th - 3rd June 2024
Contract award - 4th June 2024
Mobilisation - June - August 2024
System go-live - 23rd August 2024
The Council will administrate the procurement process using its e-sourcing system In-tend.
The In-tend system can be accessed free of charge via the following web link:
https://intendhost.co.uk/portsmouthcc/aspx/home
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
215 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The initial contract term will be for 3 years with possibility of extending the term on a rolling basis in increments to be agreed, subject to the agreement and performance of both parties.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract term will be for 3 years with possibility of extending the term on a rolling basis in increments to be agreed, subject to the agreement and performance of both parties.
The estimated value of this contract is based on a 48 month period, the value will increase if further extension options are taken up at a cost of approximately £50,000 per annum.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No