II.2.3) Place of performance
NUTS code:
UKE42
II.2.4) Description of the procurement
Leeds Trinity University is opening a new site in City and looking for a space management solution which will enable better use of space management. Phase one of this project will focus on delivering a solution for City for September 2024 but the later phases are to focus on integrating with existing solutions and implementing the solution for Horsforth campus. Enhanced space utilisation is to be achieved for phase 1 non-teaching spaces.
This procurement seeks to appoint a partner to provide a new centralised space management solution, which can integrate seamlessly with existing timetabling, outlook exchange, space booking and building management solutions, and provide a facility for staff and students to book study rooms, meeting rooms and desks.
The procurement seeks to:
- Deliver an integrated and intelligent space management system that offers the most efficient and effective use of LTU's physical spaces with a great end-user experience.
- Deliver a space management solution which can integrate with LTU's timetabling solution (currently Tribal SITS) and other space management systems where possible, such as Rendezvous, Legend, BMS.
- Work with occupancy sensors and associated technologies to collect data for reporting and analytics purposes to help LTU make base most efficient use of its spaces
- Find a solution which will improve the efficiency of existing processes while integrating where necessary to manage spaces, initially in the City Centre Campus followed by our Horsforth campus.
- Provide a system which integrates with display units (outside of meeting rooms for example) providing real-time information about availability of that space (NB: the provision of display units is not part of this procurement).
- Secure supplier resource in the event that the University's implementation team lacks capacity or capability to deploy the system in the timescales required.
The successful supplier will be appointed on an initial contract term of 5 years, with the option to extend for 2 further periods of 12 months, subject to ongoing requirement and supplier performance.
It is expected that the top 4 suppliers from this SQ will be invited to the tender stage of the procurement. The University reserves the right to take more or less suppliers than 4, and this determination will be based on the evaluation of compliant SQ responses.
Instructions and accessing the SQ documents:
The procurement will will be conducted exclusively via the university's e-tendering website, where all documentation can be found and downloaded:
https://neupc.delta-esourcing.com/members/leeds-trinity-university/
Accessing an Opportunity via the university's e-tendering website:
Once you have created a supplier profile, to respond to an opportunity, click 'Response Manager' or 'View Invites and Responses'. You will then be presented with a list of all opportunities your organisation has previously worked on and will be given the option of viewing current invites or entering the access code to begin responding to a new opportunity.
Notes:
Project: ITS084LTU Space Management Solution
Access Code: BSN9EA25PM
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
700 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Tenders for a superseding arrangement will likely be invited 6 months before the expiry of this agreement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
1. The intended duration of the agreement is five years.
2. Following the initial term, the university reserves the right to further extend the agreement by 2 periods of 12 months, subject to ongoing requirement and supplier performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No