Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 1792637242
E-mail: procurement@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk/dobusiness
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
RTPI – Real Time Passenger Information System
Reference number: CCS/23/309
II.1.2) Main CPV code
30231300
II.1.3) Type of contract
Supplies
II.1.4) Short description
To deliver Real Time Passenger Information (RTPI) screens at bus stops and shelters on behalf of the Swansea Bay & West Wales Metro scheme.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 198 487.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
30231300
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Civic Centre, Oystermouty Road, Swansea, SA6 6GJ
II.2.4) Description of the procurement
To deliver Real Time Passenger Information (RTPI) screens at bus stops and shelters on behalf of the Swansea Bay & West Wales Metro scheme.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
The City and County of Swansea (the Council) is the project lead organisation to deliver real time passenger information (RTPI) screens on behalf of the Welsh Government for the Swansea Bay & South Wales Metro System. The Council’s requirement for RTPI must be procured prior to the end of the 2023/24 financial year due to funding constraints and must be compatible with the Council’s current system and the RPTI system engineered and deployed by Transport for Wales (TfW) and Journey in Partnership. The TfW system is being fully deployed within the next few months.
The Council considers that Regulation 32(2)(b)(ii) which permits the use of the negotiated procedure without prior publication to award public service contract where competition is absent for technical reasons will apply here. The Council requires a supplier who can provide a solution which can deliver on the technical requirements of the Council’s existing system and that also is compatible with the TfW central system. Journey in Partnership are the only organisation who can provide the technical requirements and additionally they own the proprietary rights to the TfW system.
Regulation 32(2)(b)(ii) applies where there is no reasonable alternative or substitute and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. The Council has considered the market and there are no reasonable alternative providers who can provide the technical services required. The TfW Framework Agreement for the provision of such services will be in place in the coming months and the Council currently foresees that it will procure future services via the TfW Framework Agreement.
The Council will hold a standstill period in accordance with Regulation 87.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
01/03/2024
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Journeo Passenger Systems Limited
12 Charter Point Way
Ashby De La Zouch
LE651NF
UK
NUTS: UKF22
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
1 198 487.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:139551)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
14/03/2024