Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Southampton City Council
Civic Centre,Civic Centre Road
SOUTHAMPTON
SO147LY
UK
Contact person: Hayley Holden
Telephone: +44 7540828182
E-mail: hayley.holden@southampton.gov.uk
NUTS: UKJ32
Internet address(es)
Main address: https://www.southampton.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Travel and Accommodation Solution
Reference number: SCC-SMS-0106
II.1.2) Main CPV code
63000000
II.1.3) Type of contract
Services
II.1.4) Short description
The council has awarded a contract using the Crown Commercial Services framework agreement RM6217 for the provision of travel and venue solutions. The call off contract has been made under Lot 1 and covers the ability to book the following: accommodation; air travel; ferry travel; Eurotunnel; ground transportation (including but not limited to car hire, coach with driver, taxis); rail booking (UK, Europe and International); and supporting travel ancillary services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
8 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48222000
55000000
60120000
60170000
60200000
60400000
63000000
II.2.3) Place of performance
NUTS code:
UKJ32
II.2.4) Description of the procurement
The contract is for the provision of a travel and accommodation portal and the associated travel and accommodation requirements. The value listed in this notice is the estimated value of bookings that shall be made through the system along with the associated system fees. The value may fluctuate depending on demand.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
The call off contract has an initial term of two years (from 'go live') with the option to extend for up to a further period of two years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
This contract has been awarded using the Crown Commercial Services framework agreement for the provision of Travel and Venue Solutions. This notice is being published on a voluntary basis.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/06/2023
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
TravelPerk UK IRL LTD
03770815
Alpha Tower, Suffolk Street, Queensway
Birmingham
B11TT
UK
NUTS: UKG31
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 8 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The High Court
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
14/03/2024