Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Kent County Council
Invicta House
Maidstone
ME14 1XX
UK
Contact person: Mr Joseph Kay
Telephone: +44 3000411394
E-mail: Joseph.Kay@kent.gov.uk
NUTS: UKJ4
Internet address(es)
Main address: http://www.kent.gov.uk
Address of the buyer profile: http://www.kent.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.kentbusinessportal.org.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.kentbusinessportal.org.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SC240006 Abnormal Loads Procurement
Reference number: DN707476
II.1.2) Main CPV code
71311000
II.1.3) Type of contract
Services
II.1.4) Short description
This project is for the procurement of an Abnormal Loads Notification Processing System. When carrying an abnormal load, Hauliers are required to notify the police, highways, and bridge authorities regarding the movement of abnormal loads around the road network. The hauliers have historically notified the relevant parties using “Cascade’s Abhaulier system, “National Highway’s Esdal system” or via direct communication. These systems allow for the routes to be checked by the asset owner (or a delegated third party) to ensure the proposed route is suitable and safe to carry the abnormal load.
The KCC is using a one-stage 30 day open tender to identify the most suitable supplier/service provider.
Requirements and needs of the service:
The contract is to include all updates, improvements and upgrades to the service throughout its duration.
The service must have the capacity to process up to and in excess of 3,500 Abnormal Load notification requests per month.
A full list of service requirements can be found in Schedule 2 of the "Terms and Conditions" document
The KCC is looking to outsource the service to a single supplier. It is necessary to continue to outsource the service as the KCC does not have the capacity to manage it within its current structure.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The Kent County Council (KCC) is looking to obtain the services of software that can process the management and checking of abnormal load notifications/movements across KCC’s publicly maintainable road network. The software must provide a fully comprehensive system that can confidently manage an average of 3200 abnormal load notifications per month (capacity for additional requests as required). The system will be providing a statutory service that is vital to protect the structural integrity of assets, typically bridges, on Kents road network. It is anticipated that the supplier will be expected to deliver the contract across a 5-year period. This will consist of a 3-year initial term with an additional 2x1-year extension option.
Further Information can be found in Schedule 2 of the "Terms and Conditions document.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/04/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
15/04/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
The Kent County Council
County Hall
Maidstone
ME14 1XQ
UK
VI.5) Date of dispatch of this notice
15/03/2024