Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hjaltland Housing Association Ltd
6 North Ness
Lerwick
ZE1 0LZ
UK
Contact person: Connor Regan
Telephone: +44 1595694986
E-mail: connor@hjaltland.org
Fax: +44 1595692229
NUTS: UKM66
Internet address(es)
Main address: http://www.hjaltland.org
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA24543
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grass Cutting and Landscape Maintenance Contract - Shetland
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Proposed maintenance of grassed areas within Hjaltland Housing Association Schemes throughout Shetland
II.1.5) Estimated total value
Value excluding VAT:
112 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM66
Main site or place of performance:
Shetland Islands
II.2.4) Description of the procurement
This is an open stage procurement and tenders should be submitted in three parts. Part one is the quality questionnaire, part two is the pricing document & form of tender and part three is the completed SPD document.
The award will be based on the most economically advantageous tender with the quality score accounting for 40% and tender price 60% of the overall score.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
112 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Contract can be extended annually for a further three years in total after the first fixed two years. Both the Contractor and Employer must agree for each extension. Each extension will be subject to an uplift to the rates from the previous year based on a negotiated uplift between the Contractor and Employer.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As detailed in the procurement documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/03/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
29/03/2024
Local time: 12:00
Place:
Tenders are to be submitted electronically va the PCS Postbox.
Information about authorised persons and opening procedure:
As detailed in tender documents.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
This contract is for two years with possible extension for a further three years. Therefore the contract will be tendered again between 2 and 5 years time.
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=761118.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:761118)
VI.4) Procedures for review
VI.4.1) Review body
Lerwick Sheriff Court
King Erik Street
Lerwick
ZE1 0HD
UK
VI.5) Date of dispatch of this notice
15/03/2024