Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Exeter
RC000653
Northcote House
Exeter
EX4 4QJ
UK
Contact person: Simon Denton
Telephone: +44 1392723333
E-mail: s.denton@exeter.ac.uk
NUTS: UKK
Internet address(es)
Main address: http://www.exeter.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/53042
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=79464&B=EXETER
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=79464&B=EXETER
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
eRecruitment Applicant Tracking System (ATS)
Reference number: UOE/2023/054/LJ
II.1.2) Main CPV code
72263000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Exeter is looking for a partner to provide an Applicant Tracking System (ATS) SaaS solution to underpin our Recruitment process for academic and professional staff.
The University has around 6,000 colleagues from 180 different countries, we offer a diverse and engaging environment in which to work. We aim to provide employment opportunities which meet our business needs and match our employment standards and shared University values.
Our recruitment process advertises around 2000 roles p.a. and has around 22000 applicants for these positions.
Any new IT system will;
• improve user experience for candidates and recruitment managers,
• will provide self-service options for all users, enhancing our ability to capture talent in, and
• will provide comprehensive reporting to give senior level visibility for recruitment.
The intention is to award a single contract for an initial three year fixed term, with two further optional periods of 12months.
II.1.5) Estimated total value
Value excluding VAT:
150 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
72263000
48450000
II.2.3) Place of performance
NUTS code:
UKK
Main site or place of performance:
Exeter
II.2.4) Description of the procurement
The University of Exeter is looking for a partner to provide an Applicant Tracking System (ATS) SaaS solution to underpin our Recruitment process for academic and professional staff.
The University of Exeter has around 6,000 colleagues from 180 different countries, and we offer a diverse and engaging environment in which to work. We aim to provide employment opportunities which meet our business needs and match our employment standards along with our shared University values.
Our recruitment process advertises around 2000 roles per year and has around 22000 applicants for these positions.
It is apparent that our Recruitment process needs to be supported by a robust IT system that meets the requirements of key stakeholders.
Amongst other capabilities, any new IT system will;
• improve user experience for candidates (currently impacting our employer
brand) and for recruitment managers,
• will provide self-service options for all users, will enhance our ability to capture talent in competitive markets, and
• will provide comprehensive reporting to give senior level visibility of the recruitment process.
We intend to award a contract to a single supplier for the provision of the required eRecruitment Applicant Tracking System (ATS).
The intention is to award a contract for an initial three (3) year fixed term, with two (2) further optional extension periods of 12months each
The selected supplier will be required to implement, host, support / maintain, and manage the lifecycle of the proposed solution over the duration of the contract to deliver on the University’s stated requirements in full.
The full tender pack is available via the University of Exeter eTendering portal as per this link; https://uk.eu-supply.com/login.asp?B=UOE
Bidders can ask clarification questions via the portal, and ultimately submit their tender response when ready to do so. The deadline for submissions is 17:00hrs on Wednesady 10th April 2024.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
150 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Contract will need to be renewed at the end of the initial term, or further option extension periods should these be taken up.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-020389
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/04/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/07/2024
IV.2.7) Conditions for opening of tenders
Date:
11/04/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
3 to 5 years depending on extension options.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Royal Court of Justice
Strand
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
Legal Services
University of Exeter
Exeter
EX4 4QJ
UK
VI.4.4) Service from which information about the review procedure may be obtained
Legal Services
University of Exeter
Exeter
EX4 4QJ
UK
VI.5) Date of dispatch of this notice
18/03/2024