Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Stirling Council
Old Viewforth
Stirling
FK8 2ET
UK
Contact person: Jacqueline Burns
E-mail: purchasing@stirling.gov.uk
NUTS: UKM77
Internet address(es)
Main address: http://www.stirling.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00146
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: School and other Transport
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DPS for Schools and Other Transport (Taxi & Private Hire Car)
Reference number: SC2324-0165
II.1.2) Main CPV code
60120000
II.1.3) Type of contract
Services
II.1.4) Short description
Establish a DPS (Dynamic Purchasing system) for the provision of school, social care and other transport by Taxi/Private Hire Car (PHC)– 8 or less passenger seats. This is to meet the education and social care needs of children and vulnerable adults as well as other passenger or goods transport requirements. This Service will also incorporate Demand Responsive Transport (DRT).
Most of the transport will be within Stirling Council area, but there will also be cross-boundary requirements ranging beyond the Council area.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
II.2) Description
Lot No: 1
II.2.1) Title
Schools and Other Transport (Taxi & Private Hire Car)
II.2.2) Additional CPV code(s)
60120000
60130000
II.2.3) Place of performance
NUTS code:
UKM77
Main site or place of performance:
Stirling Area including cross-boundary requirements
II.2.4) Description of the procurement
Establish a DPS (Dynamic Purchasing system) for the provision of Statutory Transport Journeys on behalf of Stirling Council. This includes school, social care, Additional Support needs (ASN) and other transport by Taxi/Private Hire Car (PHC) – 8 or less passenger seats.
Most of the transport will be within Stirling Council area, but there will also be cross-boundary requirements ranging beyond the Council area.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 10
Price
/ Weighting:
90
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A DPS is a completely electronic system where suppliers can apply to join at any time during the course of the DPS.
As per point II.2.10 above - This to encourage SME's to engage with Stirling council, options and variants that meet the minimum requirement in specification will be considered.
Lot No: 2
II.2.1) Title
Demand Responsive Transport (DRT)
II.2.2) Additional CPV code(s)
60170000
60130000
60120000
II.2.3) Place of performance
NUTS code:
UKM77
Main site or place of performance:
Stirling and within in it's boundaries, however there will be times when there will be cross boundaries for school pupils.
II.2.4) Description of the procurement
Stirling Council commissions a range of passenger transport services, including local bus services for the general public, demand responsive transport (DRT), home-to-school transport and transport for adults and children with social or welfare needs. These services are co-ordinated by the Council’s Public Transport Unit, based in Stirling Bus Station.
Lot 2 - Is for Demand Responsive Transport
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 10
Price
/ Weighting:
90
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
It is anticipated a renewal will be 60 months from contract award
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
No professional qualification required
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract,the types and levels of insurance indicated below
Employer’s Liability Insurance, to the value of at least five million pounds 10000000 sterling in respect of any one event and unlimited in the period, for the duration of the contract, unless exempt under the Employers’ Liability Compulsory Insurance Act 1969.
Public Liability Insurance, to the value of at least five million pounds 5000000 sterling in respect of any one event and unlimited in the period, for the duration of the contract.
Valid Motor Vehicle Insurance, for each vehicle which must be insured for private hire, including the carriage of passengers and goods for hire
and reward purposes.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/04/2024
Local time: 16:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
01/05/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
January 2030
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Economic operators may be excluded from this competition if they are in any situations referred to in regulation 58 of the Public Contracts
(Scotland) Regulations 2015.
Where the total value of individual or collective contracts in this DPS exceeds 35,000 GBP successful bidders are required to provide community benefits proportional to the value of the contracts awarded.
Contracts awarded under the DPS involve the transport of children and/or vulnerable adults. This is classed as regulated work under the Protection of Vulnerable Groups (Scotland) Act 2007, therefore any person undertaking regulated work must be a member of the PVG scheme for the type of work being undertaken prior to any contracts being awarded.
Suppliers must have the relevant licence(s) or permits at the award stage i.e Private Hire, Taxi Operator etc as well as appropriate insurances.
The minimum selection criteria for appointment to the DPS is successful completion of SPD(s)including PVG.
The award criteria may be more precisely formulated at tender stage (mini-competitions). This may involve changes to the current 90/10 weightings and there may be further quality criteria added.
Operators who do not submit their applications by Friday 26th April at 4.00 pm may therefore join too late to be able to tender for business from the start of the 2024/25 school term.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=758054.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:758054)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=758054
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Court
Stirling
UK
VI.4.4) Service from which information about the review procedure may be obtained
Stirling Council
Old Viewforth
Stirling
FK8 2ET
UK
VI.5) Date of dispatch of this notice
19/03/2024