Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House
Hengoed
CF82 7RG
UK
Contact person: Leah Emery
Telephone: +44 1443863060
E-mail: EMERYL@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: https://www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Delivery of Postal Vote Mailers and Poll Cards
Reference number: CCBC/PS2422/23/HS
II.1.2) Main CPV code
22000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
This is not a call for competition, it is to notify the market of a contract award to Latcham Direct Ltd and Print Image Network Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards. The contract term is 15 November 2023 - 14 November 2025, with the option to extend for a further period of twenty-four (24) months (renewable annually)
The requirement is divided into three lots as follows;
Lot 1 - Postal vote mailers
Lot 2 - Poll Cards (Senedd and Local Government)
Lot 3 – Poll Cards (Parliamentary and Police and Crime Commissioner)
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
270 961.30
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Postal Vote Mailers
II.2.2) Additional CPV code(s)
22000000
22821000
22900000
30199710
30199711
30199712
42962000
79800000
79811000
79810000
79820000
79823000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Within the boundary of Caerphilly County Borough Council
II.2.4) Description of the procurement
This is not a call for competition, its to notify the market of a contract award to Latcham Direct Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards - Lot 1 Postal Vote Mailers.
The contract period will be from 15 November 2023 - 14 November 2025 with an option to extend for a further period of up to 24 months extended on an annual basis.
The estimated contract value is including all extension options.
II.2.5) Award criteria
Quality criterion: Tender Response
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The estimated contract value is based on the Authority taking up the option of the full extension period for all three lots
Lot No: 2
II.2.1) Title
Poll Cards (Senedd and Local Government)
II.2.2) Additional CPV code(s)
22000000
22821000
22900000
30199710
30199711
30199712
42962000
79800000
79810000
79811000
79820000
79823000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
within the boundaries of Caerphilly county borough council
II.2.4) Description of the procurement
This is not a call for competition, its to notify the market of a contract award to Latcham Direct Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards - Lot 2 Poll Cards (Senedd and Local Government).
The contract period will be from 15 November 2023 - 14 November 2025 with an option to extend for a further period of up to 24 months extended on an annual basis.
The estimated contract value is including all extension options.
II.2.5) Award criteria
Quality criterion: Tender Response
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The estimated contract value is based on the Authority taking up the option of the full extension period for all three lots
Lot No: 3
II.2.1) Title
Poll Cards (Parliamentary and Police and Crime Commissioner)
II.2.2) Additional CPV code(s)
22000000
22821000
22900000
30199710
30199711
30199712
42962000
79800000
79810000
79811000
79820000
79823000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
within the boundaries of Caerphilly County borough council
II.2.4) Description of the procurement
This is not a call for competition, its to notify the market of a contract award to Print Image Network Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards - Lot 3 Poll Cards (Parliamentary and Police and Crime Commissioner).
The contract period will be from 15 November 2023 - 14 November 2025 with an option to extend for a further period of up to 24 months extended on an annual basis.
The estimated contract value is including all extension options.
II.2.5) Award criteria
Quality criterion: Tender Response
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The estimated contract value is based on the Authority taking up the option of the full extension period for each lot
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-021509
Section V: Award of contract
Lot No: 1
Title: Postal Vote Mailers
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/11/2023
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Latcham Direct Ltd
1 Western Drive
Bristol
BS140AF
UK
Telephone: +44 7859350051
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 22 770.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Poll Cards (Senedd and Local Government)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/11/2023
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Latcham Direct Ltd
1 Western Drive
Bristol
BS140AF
UK
Telephone: +44 7859350051
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 119 447.30
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Poll Cards (Parliamentary and Police and Crime Commissioner)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/11/2023
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Print Image Network Ltd
Image House, 10 Acorn Business Park, Heaton Lane
Stockport
SK41AS
UK
Telephone: +44 1612094800
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 128 744.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:137860)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
20/03/2024