Contract notice
Section I: Contracting
authority
I.1) Name and addresses
North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
UK
Contact person: Laura Moffat
Telephone: +44 1698302413
E-mail: Corporateprocurement@northlan.gov.uk
NUTS: UKM84
Internet address(es)
Main address: http://www.northlanarkshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Building Cleaning Equipment
Reference number: NLC-SLP-23-109
II.1.2) Main CPV code
39713410
II.1.3) Type of contract
Supplies
II.1.4) Short description
North Lanarkshire Council has a requirement for the supply and delivery of a range of Hand-Operated Floor Cleaning and Floor-Care Equipment for use by the Authority’s Facility Support Services.
II.1.5) Estimated total value
Value excluding VAT:
475 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
39713430
39831300
42995000
42999000
II.2.3) Place of performance
NUTS code:
UKM84
II.2.4) Description of the procurement
North Lanarkshire Council has a requirement for the supply and delivery of a range of Hand-Operated Floor Cleaning and Floor-Care Equipment for use by the Authority’s Facility Support Services for delivery to our stores at the Bellshill Depot in North Lanarkshire, ML4 3BH.
Items included are all within the details of requirement and pricing schedule.
In addition training on equipment and management of products in line with warranty expectations are included.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 25
Price
/ Weighting:
75
II.2.6) Estimated value
Value excluding VAT:
475 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
48 months initial
12 months extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
4A.1 If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in
which they are established.
Bidders must confirm if they hold the particular authorisation or memberships.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders must respond to SPD Questions 4B.4, 4B.4.1, 4B.5.1b, 4B.5.2 and 4B.5.3
The Bidder response to these questions for Economic and Financial Standing will be evaluated as follows:
Pass = response is compliant with the minimum requirement stated in the Contract Notice section III.1.2) Economic and financial standing
Fail = response is not compliant with the minimum requirement stated in the Contract Notice section III.1.2) Economic and financial standing.
Minimum level(s) of standards required:
4B.4 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. Minimum standard required is acid test ratio score of 1.00 from latest published accounts.
4B.5.1b and 4B.5.2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any
subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 10M GBP
Public Liability Insurance = 5M GBP
Products Liability Insurance = 5M GBP
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders must respond to SPD Questions 4C.1.2, 4C.4, 4C.10 & 4C.11.
The Bidder response to question 4C.1.2 for Technical and professional ability will be scored by an evaluation panel; Bidders must achieve
a pass to proceed to the award stage. If the bidder achieves a fail this will be deemed a failure to meet the Council's minimum standards for
Technical and professional Ability.
4D.1; - Scoring criteria is Pass/Fail - bidders must hold the specified requirements
Minimum level(s) of standards required:
4C.1.2 - Bidders will be required to provide 1 example that demonstrate that they have the relevant experience to deliver the
services/supplies as described in part II.2.4 of the Contract Notice or the relevant section of the Site Notice.
The example will be of a similar size, scope and value to the project being tendered for.
4C.4 - Should bidders intend to use a supply chain to deliver part or all of the requirements detailed within the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through their supply chain promptly and effectively, and provide evidence when requested of:
a) their standard payment terms
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.
Where the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which demonstrates how they will improve their payment performance
4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
4C.11 - Bidders will agree to supply the necessary samples, descriptions and photographs of the products offered.
4D.1 - The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BSEN ISO 9001 (or equivalent).
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
See details of requirement document.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/05/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
01/05/2024
Local time: 12:00
Place:
Remotely via Microsoft Teams.
Information about authorised persons and opening procedure:
As per General Contract Standing Orders.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Depending on future budgets the Council may procure a replacement agreement.
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26399. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
See tender documents.
(SC Ref:761487)
VI.4) Procedures for review
VI.4.1) Review body
Scottish Courts
Edinburgh
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
VI.5) Date of dispatch of this notice
20/03/2024